Administrative and Finance Officer at the Economic Community of West African States (ECOWAS)

The Economic Community of West African States (ECOWAS) is a regional group of fifteen West African countries. Founded on 28 May 1975, with the signing of the Treaty of Lagos, its mission is to promote economic integration across the region.

We are recruiting to fill the position below:

Job Title: Administrative and Finance Officer

Location: Addis Abeba, Ethiopia
Institution: ECOWAS Commission
Grade: P3
Division: Permanent Representation to the AU

Role Overview

• Under the supervision of the ECOWAS Representative Resident to the AU the incumbent shall coordinate the Administrative and Finance functions of the Permanent Representation

Role and Responsibilities

• Assist with the coordination planning and control of the activities of the Permanent Representation
• Manage the preparation of the Permanent Representation’s budget
• Monitor the implementation of the Permanent Representation’s budget and programs
• Contribute to the development of the Permanent Representation’s budget
• Identify the operational needs of the Permanent Representation
• Develop and supervise the implementation of the Representation’s Annual Procurement Plan
• Ensure the smooth operation of the ongoing administrative functions including work environment space equipment information storage and retrieval system
• Monitor payments to vendors and individual contractors for services rendered
• Coordinate shipment or freight customs clearances and the preparation of all related documentation
• Validate information provided to staff regarding office administration and IT procedures
• Assist with planning organizing and overseeing the administrative functions
• Assist with monitoring and meeting the administrative and material needs of the Permanent Representation and in the preparation storage and retrieval of requisite records
• Provide administrative support for the procurement process
• Prepare the periodic status reports including drafting of briefs minutes of meetings speeches letters and other relevant documents as needed for review
• Ensure a properly maintained filing system for administrative documents
• Perform the daily weekly and monthly financial activities required for the proper preparation of financial statements
• Oversee and review posting of transactions into the accounting system
• Prepare periodic reports including monthly quarterly and annual financial reports
• Ensure bank reconciliations
• Perform other tasks which may from time to time be assigned by the line supervisor

Academic Qualification and Experience

• Bachelor’s degree in Administration Finance Social Sciences Humanities or a related field from a recognized University
• Five years of professional experience in procurement managing finance and budget operations in international or multinational organizations
• Knowledge of ECOWAS financial regulations administrative procedures procurement Tender Code and staff regulations
• Knowledge and technical competence to consolidate financial statements for inclusion in ECOWAS financial statements to be audited and ability to respond to internal or external audit observations
• In-depth practical knowledge of cash management practices policies and procedures and the ability to make appropriate recommendations to improve their accuracy security timeliness and efficiency

Age limit:

• Be below 45 years old This provision does not apply to internal candidates. 

ECOWAS Key Competencies:

• Ability to persuade or influence others to consider a certain point of view adopt a new idea or implement new methods and practices
• Ability to lead a team of trainees or junior staff and instill a spirit of teamwork to engage employees and achieve a well-defined set of activities
• Ability to respect chain of command in an appropriate manner
• Ability to resolve challenges that occur with minimal direction and or to recommend and explain solutions or alternatives for approval
• Ability to utilize the Code of Ethics to manage self others information and resources
• Ability to mentor others and create feedback loops with supervisors colleagues and subordinates to build strong working relationships and improve performance
• Contribute to maintaining organizational unit’s performance goals and standards
• Interpersonal skills with ability to keep a client informed of progress or setbacks in projects relevant to timeline quality and quantity
• Ability to proactively interact with clients and build strong trusting relationships based on mutual respect and regular discussions
• Ability to establish and sustain professional credibility with clients and stakeholders in a manner that anticipates their needs mitigates issues and carefully balances professional obligations with the need to be sensitive and responsive to their needs
• Ability to counsel advise consult and guide others on matters pertaining to assigned client service responsibilities and established client service standards
• Demonstrate respect for cultural differences fairness and ability to relate well with people from varied backgrounds nationality gender ethnicity race and religion
• Understanding of diverse cultural views especially within West Africa with sensitivity to group differences ability to challenge bias and practice tolerance and empathy
• Ability to listen actively consider people’s concerns and apply judgement tact and diplomacy
• Ability to work in a diverse and inclusive interactive environment that benefits from diverse strengths
• Ability and responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work
• Ability to encourage empower and advocate for people in an unbiased and transparent manner
• Knowledge of ECOWAS institutions sectors programmes and policies
• Knowledge of ECOWAS internal operational requirements of programs projects services and systems required to achieve work assignments and meet performance goals
• Knowledge of rules and procedures of ECOWAS associated with assigned responsibilities and ability to explain these clearly to others
• Knowledge of the ECOWAS culture structures and performance issues and priorities impacting assigned responsibilities
• Knowledge of member states development trends indicators challenges and opportunities as it relates to project or programme assigned to own position
• Ability to study data and information from a variety of sources identify anomalies trends and issues present findings and make recommendations
• Ability to break down problems or processes into key parts to identify and solve gaps in service quality assurance compliance and performance targets
• Knowledge of and ability to apply techniques to generate creative ideas and new approaches to meeting goals
• Ability to use evidence and research to inform policies and programs and identify relevant and appropriate sources of information including stakeholders regional institutions and internal committees
• Demonstrate operational computer proficiency using appropriate tools
• Ability to make sound use of graphics and tables to effectively present numerical data write semi-complex technical reports or proposals and edit or check templates letters and other documents
• Ability to convey information clearly and concisely in a succinct and organized manner through both writing and verbal means
• Exhibit interpersonal skills make presentations express opinions and debate ideas with others in a constructive manner
• Proficiency in information communication technologies ICT
• Fluency in oral and written expressions in one of the ECOWAS official languages of the Community English French or Portuguese Knowledge of an additional one will be an added advantage
• Ability to develop and implement an individual action plan for achieving specific work goals
• Ability to identify organize and monitor tasks throughout to facilitate execution
• Ability to contribute or lead on projects as per accepted project management standards and techniques to coordinate contributions by others to set and meet deadlines
• Ability to organize work set priorities and work within timelines giving attention to details stakeholders indicators and risks
• Ability to identify collect and assess indicators to monitor performance and take proactive remedial action as required

ECOWAS Work Environment:

• ECOWAS provides a work environment that reflects the values of gender equality, diversity, integrity and a healthy work-life balance.
• We are committed to ensuring gender parity in the organization and therefore, we encourage women to apply for positions that suit their competencies.
• Individuals from minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are also highly encouraged to apply.
• Diversity, Equity and Inclusion is at the heart of ECOWAS’s workforce.

Salary

•  UA 49,106.81/USD 56,591.37 Annually. 

Application Closing Date
30th April, 2026.