Admin Executive at Gift Imagination

Gift Imagination is a leading brand in the production, sourcing and supply of promotional items and souvenirs for organisations across sectors. We help organisations create lasting connections with their audiences through bespoke merchandise and corporate gifts that leave lasting impressions.

We are recruiting to fill the position below:

Job Title: Admin Executive

Location: Marina, Lagos
Employment Type: Full-time

Job Purpose

• The Admin Executive is responsible for supporting and coordinating the organization’s administrative, operational, and client service functions.
• The role ensures smooth day-to-day operations through effective vendor management, accurate pricing and invoicing, inventory control, and timely execution of client orders and projects.

Key Responsibilities
Administrative & Operational Support:

• Coordinate daily administrative and operational activities
• Maintain proper documentation and filing systems (digital and physical)
• Support the development and maintenance of operational processes and SOPs

Client & Presentation Management:

• Respond to client briefs in a timely and professional manner
• Prepare PowerPoint presentations and proposal documents
• Support preparation and delivery of client samples and project materials

Procurement & Vendor Management:

• Source vendors and suppliers for promotional and gifting items
• Negotiate pricing and ensure cost efficiency
• Maintain strong vendor relationships to ensure quality and timely delivery

Pricing, Invoicing & Accounting Support:

• Analyze and compute product pricing for client orders
• Prepare and issue invoices accurately and on time
• Maintain financial records and support basic accounting activities
• Assist with expense tracking and reconciliation

Inventory & Logistics Management:

• Maintain accurate inventory records for products and packaging materials
• Monitor stock levels and provide timely reports
• Coordinate logistics and ensure timely delivery of orders and samples

Project & Order Fulfillment:

• Support execution of bulk gifting projects and campaigns
• Track orders from sourcing to final delivery
• Ensure adherence to timelines, quality standards, and client requirements

Requirements

• Bachelor’s Degree in Business Administration, Accounting, or related field
• 3–5 years relevant experience in administration, operations, procurement, or similar role
• Strong proficiency in Microsoft Excel and PowerPoint
• Good understanding of pricing, invoicing, and basic accounting principles
• Experience in vendor sourcing and management
• Strong organizational and multitasking skills
• Excellent communication and coordination abilities
• Ability to work in a fast-paced, deadline-driven environment

Key Competencies:

• Administrative and operational coordination
• Vendor sourcing and negotiation
• Pricing and cost analysis
• Inventory and logistics management
• Accounting and financial record support
• Attention to detail and problem-solving.

What We Offer

• Competitive salary package
• HMO (Health Maintenance Organisation) coverage
• Pension contribution
• Opportunity to work with a fast-scaling premium procurement and brand solutions firm
• Exposure to high-value corporate clients and strategic sourcing networks
• Performance-driven environment with clear growth and earning potential
• High autonomy and ownership of business development outcomes.

Application Closing Date
16th April, 2026.

How to Apply
Interested and qualified candidates should send their CV and cover letter to: hr@giftimagination.com using the job title as the subject of the email.