Cleaner, Judicial Procedings and File Management, Court of Justice at Economic Community of West African States (ECOWAS) - Deloitte Human Capital Consulting

Deloitte Human Capital Consulting - Our client, The Economic Community of West African States (ECOWAS) is a 15-member regional group mandated to promote economic integration, social cohesion, and political stability across West Africa. As a premier Intergovernmental Organization (IGO), ECOWAS operates through a robust institutional framework, led by the Commission and the Community Parliament, to harmonize policies, foster a "borderless" region, and uphold democratic governance for over 400 million citizens. 

They are recruiting candidates to fill the position below:

Job Title: Cleaner, Judicial Procedings and File Management

Location: Abuja
Employment Type: Full-time
Category: P5

Job Description

• Under the supervision of the Deputy Chief Registrar, the Registrar of Judicial Procedures and Case Management is responsible for overseeing, monitoring and coordinating the activities of the Judicial Procedures and Records Management Division.
• He/she guarantees an effective records management process while ensuring a direct supervision role under the authority of the Deputy Chief Registrar and a secondary supervisory role of the Assistant Registrars - Bailiffs, Registry Officers and Reproduction Officers.

Roles And Responsibilities

• Supervise, monitor and coordinate the activities of the Division's Sections and Units under the authority of the Deputy Chief Registrar.
• Perform the file management functions under the direct supervision of the Deputy Chief Registrar.
• Be responsible for the development of the hearing role in accordance with the instructions of the Judges, the Chief Clerk and the Deputy Chief Clerk.
• Supervise the verification of new requests, receipt, processing, transmission and service of all applications filed at the Registry.
• Supervise the service of all pleadings to judges, parties, lawyers, and their transmission to translators and the Research Division, and ensure the translation of pleadings.
• Prepare hearings in accordance with protocols, rules, instructions to the Chief Registrar and practical instructions under the supervision of the Deputy Chief Registrar.
• Record a summary of the proceedings in the register during the hearings and prepare the minutes of the proceedings.
• Assist and represent, if necessary, the Chief Registrar at hearings.
• Assist the Chief Registrar and his Deputy in the performance of their duties.
• Perform any other related tasks that may be assigned by the Judge-Rapporteur, the Chief Registrar or the Deputy Chief Registrar.

Qualifications

• Hold a Master’s Degree in Law or equivalent obtained from a recognized university.
• Demonstrate 10 years of experience in increasingly high leadership positions in the field of administrative law or related fields, including 2 years of relevant international experience and 2 years in a supervisory position.
• Have knowledge of ECOWAS rules and regulations, policies, procedures and operations.
• Have a proven professional competence and a mastery of administrative law and judicial procedures, ability to review and edit the work of others and to manage the operation of a department and its staff.
• Have strong analytical skills and the ability to conduct in-depth legal research on a wide range of topics, develop interpersonal, negotiation, networking and presentation skills with proven ability to influence, explain complex data, show empathy and open-mindedness.

Key Competences Of ECOWAS:

• Ability to serve as a leader in assigned programs and projects by providing the managerial and operational expertise necessary to fulfill the organization’s mandate.
• Ability to lead by example and organize teamwork to encourage cooperation to achieve targeted outcomes, defend and create a dynamic of change, and engage employees.
• Develop and implement internal controls for the pilot program to manage potential barriers to implementation.
• Ability to adhere to the chain of command appropriately.
• Excellent self-management skills (autonomous management), demonstrating ethics and integrity, confidentiality and demonstrating compliance with internal controls of rules, delegations and transparency.
• Ability to bring together complementary skills/expertise, assess individual contributions and acknowledge/respond to achievements and gaps in a way that ensures the ongoing success of the organization.
• Knowledge of program management at the level usually acquired from a certification in program management.
• Ability to search for benchmarks (reference indices) and trends in order to formulate the best recommendations for the development and improvement of the programs/projects that will best serve the community/organization.
• Well-developed network and interpersonal skills to search for feedback, information and data from a network of professionals from several countries/sectors/organizations and to identify and prioritize the most critical community needs.
• Ability to manage and coordinate client management initiatives and make recommendations.
• Ability to develop and implement best practices in customer service.
• Ability to develop and implement stakeholder management plans, programs and initiatives to secure support for new initiatives, to better understand differing perspectives, to obtain resources and to increase perception of success.
• Ability to show diplomacy, tact and respect towards other people from diverse backgrounds, to understand diverse cultural points of view, especially in West Africa, with the ability to convert diversity into opportunities to improve program/operations outcomes.
• Ability to create a diverse and inclusive interactive environment that benefits from diverse strengths, bringing together innovative practices.
• Ability to remain objective in conflict management, regardless of cultural differences/positions, gender differences, and to encourage other staff to overcome cultural and gender bias and differences.
• Ability and responsibility to integrate gender perspectives and ensure the equal participation of women and men in all areas of work;
• Ability to serve the interests of culturally diverse multinational teams/organisations/communities and people with disabilities without prejudice or bias.
• Understanding of the organizational structure of ECOWAS, the related dynamics and the expectations required to collaborate, participate, contribute and lead effectively.
• Knowledge of the mandate, strategic plan/priorities of ECOWAS and the economic, political and social situation and trends in Member States, within its sphere of activity.
• Knowledge of ECOWAS best practices, program management approaches and research techniques to lead and/or contribute to the development or evaluation of programmes, projects or initiatives.
• Knowledge of ECOWAS rules and procedures in order to interpret and apply the texts of the guidelines appropriately, provide technical advice, mentor others and evaluate performance.
• Ability to analyze a situation using indicators to assess costs, benefits, risks and opportunities for success in decision-making.
• Capacité à rassembler des informations provenant de différentes sources pour identifier la cause des problèmes, les conséquences des causes d’action alternatives, les obstacles potentiels et les moyens d’éviter le problème à l’avenir.
• Capacité à décomposer des situations/informations très complexes en termes simples pour expliquer des recommandations et des conclusions visant à résoudre des problèmes ou à améliorer les opérations/programmes/projets.
• Ability to develop new perspectives on situations, apply innovative solutions to problems and design new methods to solve problems or disconnections when existing methods and procedures are inapplicable, or are no longer effective.
• Ability to communicate with impact, clearly and concisely, succinctly and organizedly, conveying credibility and trust in presentations, setting expectations and explaining complex issues.
• Ability to listen carefully and interpret other people’s messages correctly and respond appropriately.
• Proven skills in technical drafting and revision.
• Demonstrate active listening skills to encourage stronger communication between team members, to show attention and make them feel valued, and to stimulate employee engagement in all institutions and agencies.
• Ability to provide constructive feedback, acknowledge work, address gaps and motivate direct subordinates to work towards an optimal level of performance.
• Mastery of Information and Communication Technologies (ICT).
• Mastery of oral and written expression in one of the official languages of ECOWAS (English, French and Portuguese). Knowledge of another language would be an added benefit.
• Organizational and project/program management skills with significant experience in identifying the timelines, targets, costs and resources required to produce operational/program/project results in line with the results-based management approach.
• Ability to set effective goals and targets for yourself, others and the work cell, and to adjust work or project priorities in response to changing circumstances.
• Ability to use a participatory approach in project planning and to identify gaps in the achievement of program/project expectations and to design and implement the necessary contingency plans to carry out the desired task.
• Ability to implement rigorous monitoring and evaluation practices and to implement regular reporting schedules for key outcomes;
• Ability to plan, organize, control resources and comply with policies, procedures and protocols to achieve specific objectives.

Annual Salary
UAC 66,123.98 / USD 104,330.42.

Application Closing Date
10th May, 2026.

How to Apply
Interested and qualified candidates should:
Click here to apply online