Administrative Officer at Stephanie Nicholas Solutions

Stephanie Nicholas Solutions is a locally-owned company foundedin2019, specializingin providing professional cleaning services, facility maintenance, fumigation, furnishing and finishing for companies and organizations.

Its mission is to create clean and healthy work spaces through world-class facility management and cleaning techniques, ensuring customer satisfaction with innovation and a hands-on approach.

We are recruiting to fill the position below:

Job Title: Administrative Office

Location: Lekki Phase 1, Lagos
Employment Type: Full-time

Job Summary

• We are seeking a highly organized and proactive Administrative Officer to support and coordinate administrative operations across the group.
• This role is ideal for someone who thrives in a fast-paced environment, enjoys bringing structure to operations, and can effectively coordinate across teams.
• You will play a key role in ensuring smooth day-to-day operations, strengthening internal systems, and supporting leadership with execution and follow-through.

Key Responsibilities
Supplier & Vendor Coordination:

• Coordinate with suppliers and vendors to meet operational requirements
• Track requests, orders, and deliveries to ensure timely fulfillment
• Liaise with the accounts team on invoicing, payments, and documentation
• Maintain accurate records of vendor transactions and contracts
• Support procurement processes and vendor management

Executive & Administrative Support:

• Provide administrative support to senior leadership
• Manage calendars, meetings, and appointments across business units
• Prepare reports, presentations, and official correspondence
• Provide regular updates on tasks, deadlines, and deliverables

Documentation & Systems Development:

• Standardize documentation templates and administrative processes across the Group
• Maintain well-organized records of operations, contracts, and communications
• Ensure efficient filing systems and easy document retrieval
• Identify gaps in administrative processes and recommend improvements
• Support the development of structured systems, particularly in growing business units

Office & General Administration:

• Oversee day-to-day administrative operations
• Manage office supplies and service providers
• Coordinate meetings, trainings, and corporate events
• Maintain basic employee records and administrative data
• Ensure adherence to company policies and procedures

Internal Coordination & Follow-Up:

• Facilitate communication between teams, vendors, and management
• Track tasks, assignments, and deadlines across both companies
• Ensure timely execution through consistent follow-up
• Support coordination of staff and operational activities

What Success Looks Like (KPIs)

• Efficient and consistent administrative processes across the Group
• Accurate and timely reports and documentation
• Strong coordination with internal teams, vendors, and accounts
• Well-organized and easily accessible records
• Reliable follow-through on tasks and deadlines

Requirements

• Bachelor’s degree in Business Administration, Management, or a related field
• 2–4 years of experience in an administrative or office management role
• Experience supporting multiple teams or business units is an advantage
• Proficiency in Microsoft Office and Google Workspace
• Strong organizational, multitasking, and time management skills
• Excellent written and verbal communication skills
• High level of professionalism, discretion, and attention to detail
• Proactive mindset with strong problem-solving ability.

Why Join Us?

• You’ll be part of a growing and ambitious group where your role directly impacts operational efficiency and business growth.
• This position offers the opportunity to build structure, improve systems, and work closely with leadership across multiple industries.
• Salary: N175,000 - N200,000per month.

Application Closing Date
20th May, 2026.