Procurement & Administration Officer at Total Data Limited

Total Data Limited is a management consultancy firm specializing in the provision of Human Resources and Manpower solutions to its’ clients across Nigeria. We focus on providing additional and exceptional services through value added, and end-to-end HR services to our clients; helping them maximize and build operational efficiency.

We are recruiting to fill the position below:

Job Title: Procurement & Administration Officer

Location: Lagos
Job type: Full time

Job Objective

• We are seeking to engage a Procurement & Administration Officer who is responsible for driving efficient office administration, with a strong focus on procurement, inventory control, facility coordination, and general administrative support.
• The role ensures seamless office operations by managing purchasing activities, supplier coordination, and availability of essential office resources, while maintaining a safe and well-functioning work environment.

Key Responsibilities
Procurement & Inventory Management (Core Focus):

• Lead the procurement of office essentials including diesel, stationery, PPEs, branded materials, consumables, and other operational supplies.
• Source and engage vendors to ensure cost-effective and timely procurement of goods and services.
• Maintain and manage approved supplier relationships to ensure quality and consistency of supply.
• Monitor stock levels closely and ensure timely replenishment to prevent shortages or operational disruptions.
• Maintain accurate inventory records and ensure proper documentation of all purchases and usage.
• Conduct regular stock audits, reconciliation, and reporting of procurement activities.

Office Operations & Facility Management:

• Ensure smooth day-to-day administrative operations.
• Oversee maintenance of office infrastructure and facilities (AC systems, CCTV, fire extinguishers, generators, etc.).
• Coordinate timely servicing and repair of office equipment and gadgets.
• Monitor diesel consumption and ensure uninterrupted supply for business operations.
• Maintain a clean, safe, and organized office environment.

Administrative Support Services:

• Process and issue employee ID cards and branded materials promptly.
• Maintain proper documentation and filing systems (physical and electronic).
• Track and record distribution of office supplies and consumables.
• Support audit processes by ensuring compliance and proper documentation.

Compliance & Control:

• Ensure adherence to company procurement and administrative policies.
• Maintain 100% accuracy in records and inventory documentation.
• Ensure zero regulatory infractions in administrative and procurement processes.
• Support cost control and efficiency initiatives within the department.

Other Duties:

• Carry out any other duties as assigned by the Line Manager.

Requirements

• Minimum of OND in Business Administration or a related discipline
• Bachelor’s degree is an added advantage
• 1–2 years’ experience in an administrative role is preferred

Key Competencies:
Technical Competencies:

• Inventory and stock management
• Procurement processes
• Basic facility management knowledge
• Record keeping and documentation

Behavioral Competencies:

• High attention to detail
• Strong organizational and time management skills
• Resourcefulness and problem-solving ability
• Strong interpersonal and communication skills
• Negotiation skills
• Stakeholder management
• Collaborative and supportive working style
• Integrity and accountability

Remuneration

• Monthly net salary: N100,000 - N150,000 (based on experience and competence)
• Statutory pension contribution in line with regulatory requirements
• Health insurance coverage(HMO)
• PAYE tax deducted and remitted in accordance with applicable laws
• Opportunity for career growth and development
• Exposure to structured procurement and operations processes
• Supportive and professional work environment

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should:
Click here to apply online