Administration Secretary at Sunchi Integrated Farms Limited

Sunchi Integrated Farms is a 32 year old vision, etched in the visionary mind of leading industrialist Chief Sunday Ephraim Ezeobiora, 21 years later (in 2009) the vision was to become a reality with the establishment of physical infrastructure of what is known and seen today as the expansive SUNCHI INTEGRATED FARMS EMENE, ENUGU, a well-known Agri-brand with commercial focus on breeder stock, hatchery development (Day Old Chicks production), broilers rearing, feed milling/food processing as well soya oil refining. Sunchi Integrated Farms was fully incorporated as a limited liability company by the Nigerian Cooperate Affairs Commission on 5th December, 2013 under Nigerian Company and Allied Matters Act of 1990 obtaining Certificate of Incorporation No. RC.846601
Sunchi Integrated Farms Ltd(SIFL), an associate of E. Sunny Vespa International Companies Limited.

We are recruiting to fill the position below:

Job Title: Administration Secretary

Location: Emene, Enugu
Employment Type: Full-time

Role Purpose and Reporting Structure

• The Administration Secretary provides high-level executive, administrative, and logistical support to the Deputy Managing Director (DMD) while serving as the primary internal liaison for all Board and Board Committee meeting preparations.
• The role requires a high degree of organizational skill, discretion, and a comprehensive understanding of corporate communication protocols.
• The Secretary interfaces directly with all Heads of Dpartment (HODs) and the External Company Secretary to manage the critical flow of governance documentation.

Key Responsibilities and Accountabilities
The responsibilities are primarily split into Executive Support, and Governance Coordination:
Board and Committee Governance Coordination:

• Document Collection and Consolidation: Act as the focal point within the Company for collecting all reports required by the external Company Secretary ahead of Board and Committee meetings (e.g., GNC, ARC). This involves issuing clear assignments to HODs (Finance, Commercial, HR) based on the Company Secretary's directive and tracking submissions.
• Report Vetting: Conduct preliminary review of all departmental submissions (e.g., quarterly reports, audit updates, compliance trackers) to ensure accuracy, proper formatting, and adherence to the External Company Secretary’s submission deadlines and quality standards before circulation.
• Minute Management: Assist the DMD and other senior executives in translating departmental actions and decisions into clear, formal written reports suitable for Board review.
• Logistical Arrangements: Coordinate all logistical arrangements for Board and Committee members, including flight bookings, hotel reservations, transport, and preparing meeting materials (binders, digital links, presentation equipment) in liaison with the External Company Secretary.
• Follow-Up Tracking: Maintain a tracker of all Board Resolutions and Committee Action Items that require management action, ensuring timely updates are obtained from HODs and reported back to the DMD.

Executive and Administrative Support:

• DMD Management: Manage the DMD’s official calendar, schedule meetings, handle travel arrangements (local and international), and prepare complex expense reports.
• Communication Liaison: Serve as the professional interface between the DMD's office and external stakeholders, partners, and regulators. Filter and prioritize high-level incoming correspondence (email, phone calls, letters).
• Office Administration: Maintain a systematic and confidential electronic and hard-copy filing system for all executive, personnel, and governance documents.
• Meeting Facilitation: Coordinate and take minutes during internal high-level management meetings chaired by the DMD, ensuring clarity on action points and ownership.

Required Qualifications and Experience
Education and Professional Certifications:

• Minimum: Higher National Diploma (HND) or Bachelor's degree in Business Administration, Secretarial Studies, Law, or a related field.
• Preferred: Certification in Project Management or enrollment in the Institute of Chartered Secretaries and Administrators of Nigeria (ICSAN).

Experience:

• Minimum of 5 years of proven experience in an Executive Assistant or Administrative Secretary role, preferably reporting to a Director or Senior Executive in a structured corporate environment.
• Demonstrable experience working with or supporting a Company Secretary or Board Secretariat is highly advantageous.

Required Competencies and Skills:

• Corporate Governance Acumen: Foundational understanding of the principles of corporate governance, confidentiality, and the distinct roles of the Board versus Management.
• Organizational and Project Management: Exceptional ability to manage multiple deliverables, track assignments across different departments, and meet strict deadlines.
• Confidentiality and Discretion: Absolute integrity in handling sensitive executive, financial, and personnel information.
• Communication: Excellent written and verbal communication skills, capable of communicating clearly and formally with Board members, HODs, and external counsel.
• Technical Proficiency: Mastery of the Microsoft Office Suite (Word, Excel, PowerPoint) and experience with digital Board portals (e.g., Diligent, SharePoint) for document circulation.

Working Conditions

• Office-based role with occasional requirements to support external Board events or meeting.
• Occasional travel to meeting on behalf of the company.

Application Closing Date
8th May, 2026.

How to Apply
Interested and qualified candidates should send their updated CV in PDF or word format to: emekaajunam75@gmail.com using the job title as the subject of the mail.