Executive Assistant (EA) to the Group CEO at Miva Open University

Miva Open University - We are an education company building a new kind of university targeted at the African region. Miva, a subsidiary of the uLesson Group, is a Pan-African Distance e-Learning University that is built on a couple of beliefs:

Firstly, we believe that the traditional brick-and-mortar approach to tertiary education is no longer a viable option for serving learners on the African continent. This approach will not provide the capacity and efficacy for the people of the region. We are building a university experience that leverages excellent academic talent (wherever it is to be found) and digital technologies to create a new, fresh, more efficacious and more accessible tertiary experience. Our second belief is that this new tertiary experience must not only meet but exceed the existing way of doing things in terms of quality, efficacy and preparing learners for the futu.

We are recruiting to fill the position below:

Job Title: Executive Assistant (EA) to the Group CEO

Location: Abuja (FCT) 
Employment Type: Full-time

Overall Functions

• The Executive Assistant (EA) to the Group CEO provides high-level administrative, operational, and strategic support to ensure the effective functioning of the GCEO’s office.
• This role demands excellent organisational, communication, and problem-solving skills, along with sound judgment and the ability to manage a range of tasks from executive support to project coordination and household management.

Key Responsibilties

• Manage the GCEO’s active calendar of appointments, schedule meetings, and ensure timely updates and reminders.
• Prepare confidential correspondence, reports, and documents on behalf of the GCEO.
• Research, fact-finding, and prepare reports for the GCEO’s use in meetings, decision-making, and strategic planning.
• Evaluate and prioritise incoming issues, concerns, and inquiries addressed to the GCEO, determine appropriate responses or referrals, and ensure timely resolution.
• Build and maintain productive business relationships across all levels to facilitate effective communication and task execution.
• Manage travel arrangements, including complex itineraries, agendas, visa processing, and preparation of travel-related documentation.
• Manage special projects and ad hoc initiatives as assigned, ensuring alignment with the GCEO’s priorities.
• Handle basic financial tasks such as budgeting, reconciliations, and financial reporting for both corporate and personal-related matters.
• Track and report expenses, maintain accurate financial records, and liaise with the finance team as needed.
• Familiarity with ERP systems for budget monitoring and expense management is an added advantage.
• Supervise artisans and service providers to ensure efficient and high-quality completion of tasks.
• Review quotations, negotiate pricing, and manage vendor relationships.
• Monitor ongoing projects (residential or corporate) and ensure deadlines, quality standards, and deliverables are met.
• Oversee residential staff to ensure high standards and delivery of daily household operations.
• Manage household inventory, maintenance schedules, and improvement projects.
• Ensure confidentiality and smooth execution of all private and family-related tasks delegated by the GCEO.
• Perform other responsibilities as may be assigned in support of the GCEO’s work and leadership objectives.

Qualifications and Skills

• Bachelor’s Degree in Business Administration, Management, Finance, or a related field.
• 3 - 5 years’ experience supporting C-suite executives in a dynamic and fast-paced environment.
• Exceptional written and verbal communication skills.
• Strong organisational, analytical, and time management abilities.
• High level of discretion, professionalism, and confidentiality.
• Proven ability to multitask and meet deadlines under pressure.
• Tech-savvy, with proficiency in Microsoft Office Suite and familiarity with ERP systems.
• Adept at relationship-building with internal teams and external stakeholders.

Application Closing Date
11th May, 2026.