Executive Assistant at a Leading Tertiary Healthcare Institution - Alan & Grant

Alan & Grant - Our client is a leading tertiary healthcare institution located in Port Harcourt, dedicated to delivering advanced and compassionate medical care at international standards.

They are recruiting to fill the position below:

Job Title: Executive Assistant

Location: Port Harcourt, Rivers

Job Summary

• The Executive Assistant provides high-level support to high-profile leadership, ensuring smooth operations, effective coordination, and timely execution of strategic and administrative priorities.
• The role requires discretion, organizational excellence, strong communication skills, and the ability to manage complex tasks under pressure.

Key Responsibilities
Executive Support & Coordination:

• Manage leadership calendars, meetings, and daily priorities.
• Prepare, review, and edit correspondence, reports, presentations, and briefing documents.
• Plan, organize, and document meetings, including agenda preparation, minute-taking, and tracking of action items.
• Support project management efforts by gathering information, conducting research, and providing progress updates.
• Assist with travel planning, logistics, and protocol arrangements for local and international engagements.

Confidentiality & Professionalism:

• Handle sensitive information with discretion and professionalism.
• Maintain confidentiality in all communications and documentation.
• Represent leadership professionally in selected engagements and ensure timely responsiveness to inquiries.

Communication & Stakeholder Management:

• Liaise with internal teams and external stakeholders to facilitate smooth workflow and alignment with organizational goals.
• Support coordination between different departments and leadership teams.
• Escalate urgent issues or concerns to senior leadership promptly.

Office & Operations Management:

• Oversee efficient office management, ensuring organization, documentation, and workflow optimization.
• Maintain awareness of organizational priorities, policies, and operational processes to address challenges proactively.
• Support governance activities, including preparation of regulatory or executive review documentation.

Problem Identification & Escalation:

• Identify and report operational challenges, risks, or bottlenecks to leadership.
• Propose solutions or escalate issues as appropriate to ensure timely resolution.

Documentation & Reporting:

• Ensure all assigned documents, reports, and meeting notes are accurate, complete, and submitted on time.
• Maintain organized filing systems for easy access and reference.

Requirements

• Bachelor’s Degree in Business Administration, Management, or a related field.
• Minimum of two years’ experience in an Executive Assistant or similar role supporting senior/high-profile leadership.
• Excellent organizational, multitasking, and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office and collaboration tools.
• Ability to handle confidential and sensitive information with discretion.
• Strong problem-solving, research, and project coordination abilities.
• Familiarity with office management practices and executive support functions.

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should:
Click here to apply online