Administrative Officer at Hodskey Consultants Limited

Hodskey Consultants Limited is one of the creative and innovative management training and consulting institutions in Nigeria today, helping private/public sector businesses and major organizations turn their potentials into high performance.

We are recruiting to fill the position below:

Job Title: Administrative Officer

Location: Edo
Job type: Full-time (Onsite)

Job Summary

• The Admin Officer of the Institute shall play a crucial role by managing daily office operations; providing clerical and administrative support,
• Candidates will maintain physical and electronic filing systems, databases coordinating logistics,
• He / She will handle visitor's inquiries, managing office equipment and general supervision of administrative support staff, security guards,  environmental infrastructure to ensure institutional efficiency.

Key Duties and Responsibilities

• Welcome visitors with a professional and friendly demeanour.
• Manage incoming calls, emails, and correspondence promptly and efficiently.
• Schedule appointments and maintain calendars for members.
• Handle inquiries and provide accurate information about the Institute and its services.
• Assist in organizing and coordinating meetings, venue logistics,  training, seminars,  conferences, workshops, and relevant events.
• Maintaining cleanliness and organization of the front desk area.
• Ensure security procedures are followed regarding visitor's access.
• Collaborate with various departmental teams to provide support as needed.
• Maintaining confidentiality of sensitive records,  ensuring adherence to institutes policies.
• Uphold a high standard of customer service and professionalism in all interactions.
• Maintaining office equipment and troubleshooting issues. 
• Tracking inventory levels,  ordering office supplies,  and liaising with vendors. 
• Assisting with expense reports, budget tracking, and basic invoicing. 
• Documentation and efficient record keeping.
• Ensure a hygienic and clean office environment. 
• Overseeing Office Security Guards,  administrative support staff, security guards,  front office staff, and cleaners to ensure efficient performance. 
• Any other duties or responsibilities that may be assigned from time to time.

Qualification and Competencies

• Have a Bachelor's Degree / HND in the Social Sciences or any relevant discipline with 3-5 years working experience in a relevant function. 
• Excellent communication skills
• Strong administrative skills
• Demonstrate ability to multitask effectively
• Uphold a high standard of customer service and professionalism in all interactions.
• Strong analytical/problem solving skills. 
• Excellent time management,  organizational skills, ability to prioritise  tasks , and attention to detail. 
• Willingness to work flexible hours if required.
• Proficiency in Microsoft Office Suite ( Word, Excel,  PowerPoint,  Printers, etc)

Salary and Benefit
N100,000 - N150,000 / Month.

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should forward their CV to: hodskeyconsultants@gmail.com using the position as the subject of the email.