Executive Assistant & Event Coordinator to the CEO at Amala Ibadan Limited

Amala Ibadan was founded on a simple yet powerful premise: that traditional and contemprorary Nigerian meals should be accessible, high-quality, and served in a professional environment. Since our inception, we have transitioned from a single-location concept to a multi-outlet enterprise, standardizing the art of local cooking to meet corporate-level service benchmarks.

We are recruiting to fill the position below:

Job Title: Executive Assistant & Event Coordinator to the CEO

Location: Lagos 
Employment Type: Full-time

Role Overview

• The Executive Assistant & Event Coordinator to the CEO is a pivotal role at the center of the organization’s leadership operations.
• This position provides end-to-end support to the CEO by managing priorities, streamlining workflows, and anticipating needs in a fast-paced environment.
• Beyond executive support, the role is instrumental in planning and delivering high-profile meetings, engagements, and events that reflect the CEO’s vision and the organization’s standards.
• The ideal candidate is exceptionally organized, forward-thinking, highly resourceful, and trusted with sensitive information. Acting as a key point of connection between the CEO and both internal teams and external partners, this role ensures clear communication, operational efficiency, and seamless execution across administrative and event-related functions.

Key Responsibilities
Executive & Administrative Support:

• Proactively manage the CEO’s schedule, coordinating meetings, appointments, and commitments with a strong focus on urgency, priorities, and strategic impact.
• Act as the central contact for the CEO’s office, handling calls, emails, and correspondence with professionalism, discretion, and sound judgment.
• Develop, review, and structure executive-level reports, presentations, briefs, and key documentation to support informed decision-making.
• Establish and maintain well-organized filing systems, databases, and records, ensuring accuracy, accessibility, and strict confidentiality.

Communication & Stakeholder Management:

• Serve as a trusted gatekeeper, assessing, prioritizing, and routing communications to ensure efficiency and focus.
• Draft clear, professional correspondence and official communications on behalf of the CEO.
• Facilitate seamless communication between the CEO and internal teams, external partners, vendors, and key stakeholders.

Meetings & Travel Coordination:

• Plan and coordinate executive meetings end-to-end, including agenda development, logistics, minute-taking, action tracking, and follow-ups.
• Oversee all travel arrangements, managing flights, accommodation, ground transportation, and comprehensive itineraries to ensure smooth execution.

Event Planning & Brand Engagement:

• Lead the planning and execution of corporate events, brand activations, meetings, conferences, and special appearances.
• Manage vendors, venues, logistics, and timelines to deliver seamless events that reflect and strengthen the Amala Ibadan brand.
• Provide support for select personal or social events connected to the CEO’s role, as required.

Research & Strategic Assistance:

• Conduct targeted research, synthesize insights, and prepare briefs to inform executive decisions.
• Support special projects, initiatives, and time-sensitive assignments delegated by the CEO.

Personal & Lifestyle Coordination:

• Handle designated personal tasks and errands for the CEO with discretion, efficiency, and professionalism.
• Coordinate household or personal staff and manage ad-hoc personal requests when necessary.

Essential Skills & Competencies

• Strong organizational and time-management abilities with exceptional attention to detail.
• Excellent verbal and written communication skills.
• Proactive, solution-oriented mindset with the ability to anticipate needs and work independently.
• High standards of integrity, discretion, and confidentiality.
• Adaptability and composure in a fast-paced, evolving environment.
• Proficiency in productivity tools, scheduling platforms, and digital record-keeping systems.

Preferred Qualifications:

• Prior experience supporting a senior executive, founder, or business owner.
• Interest or background in hospitality, food brands, or event management is an added advantage.
• Polished, professional presence with the ability to represent the CEO and brand confidently.

Application Closing Date
11th June, 2026.

How to Apply
Interested and qualified candidates should send their applications to: hr@amalaibadan.ng using the Job Title as the subject of the mail.