Executive Assistant at The Impeccable Skills Company

The Impeccable Skills Company is a professional services organization in Nigeria specializing in Business Management Advisory and Human Resource consulting. We provide business support services that help organizations achieve their goals, optimize resources, and enhance value creation, sustainability, and competitiveness. Our mission is to enable organizations to build adaptive, growth-oriented teams, foster collaboration, and implement ethical, evidence-based solutions. With a "CAN-DO-AND-MAKE-IT-HAPPEN" philosophy, we are committed to future-proofing business systems and promoting sustainable practices.

We are recruiting to fill the position below:

Job Title: Executive Assistant

Location: Victoria Island, Lagos
Employment Type: Full-time
Department: Executive Office
Industry: Financial & Consulting Services

Job Overview

• The Executive Assistant will provide high-level administrative, operational, and strategic support to a C-Suite Executive within a fast-paced financial services organization.
• The role requires exceptional organizational ability, discretion, executive presence, and the capacity to manage complex schedules, confidential information, and high-level stakeholder engagements.
• The successful candidate will serve as a trusted partner to the Executive, ensuring seamless coordination of business activities, travel logistics, executive communications, and priority initiatives across domestic and international engagements.

Key Responsibilities
Executive & Administrative Support:

• Manage and coordinate the Executive’s daily schedule, calendar, meetings, and strategic priorities.
• Serve as the primary point of contact between the Executive and internal/external stakeholders.
• Prepare executive correspondence, reports, presentations, and briefing materials.
• Screen calls, emails, and meeting requests while ensuring efficient time management for the Executive.
• Track deliverables, follow-ups, and action items arising from executive meetings and engagements.

Travel & Logistics Management:

• Coordinate complexdomestic and international travel arrangements, including flights, visas, accommodation, transportation, and itineraries.
• Prepare detailed travel briefs, meeting schedules, and background documentation ahead of trips.
• Manage travel expenses, reimbursements, and documentation in line with company policies.
• Provide travel support during high-level business engagements, conferences, and investor meetings where required.

Stakeholder & Communication Management:

• Liaise with board members, investors, regulators, clients, and senior management on behalf of the Executive.
• Coordinate executive participation in meetings, conferences, and corporate events.
• Draft professional communications, speeches, and executive summaries when required.
• Maintain strict confidentiality regarding sensitive business information and strategic matters.

Meeting & Project Coordination:

• Organize executive meetings, board sessions, and leadership engagements.
• Prepare agendas, compile documentation, and record key decisions and action points.
• Monitor execution of strategic initiatives and ensure timely follow-through across departments.
• Support cross-functional coordination between finance, operations, advisory, and corporate teams.

Office & Operational Support:

• Maintain organized filing systems for executive documents and records.
• Support special projects, research assignments, and corporate initiatives led by the Executive.
• Anticipate executive needs and proactively resolve administrative or operational challenges.
• Ensure smooth day-to-day running of the Executive Office.

Qualifications & Experience

• Bachelor’s Degree in Business Administration, Management, Finance, or related discipline.
• Minimum of 5 years’ experience supporting C-Level Executives, preferably within financial services, investment firms, or corporate organizations.
• Demonstrated experience managinginternational and domestic travel logistics.
• Strong understanding of corporate governance, executive office operations, and professional communication standards.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience handling confidential information with discretion and professionalism.

Key Competencies:

• Executive Calendar & Priority Management
• High-Level Stakeholder Management
• Business Communication & Presentation Support
• Travel Coordination & Logistics Planning
• Confidentiality & Professional Judgment
• Organizational & Multitasking Excellence
• Problem-Solving & Proactive Thinking
• Executive Presence and Emotional Intelligence

Working Conditions:

• Office-based role located in Victoria Island, Lagos.
• Requires frequent domestic and international travel alongside or in support of the Executive.
• Fast-paced financial services environment requiring flexibility beyond standard working hours when necessary.

Application Closing Date
14th June, 2026.

How to Apply
Interested and qualified candidates should send their CV to: recruitment@theimpeccableskills.com using the Job Title as the subject of the email.