HR & Finance Operations Manager at Inspirive Technologies

Inspirive Technologies is an innovative provider of IT solutions to small scale and enterprise organizations to improve productivity. Founded in October 2016, we specialize in high-quality and cost-effective software development and implementation services. With a team of skilled and experienced developers, we serve clients across government, educational, e-commerce, and banking sectors.

We are recruiting to fill the position below:

Job Title: HR & Finance Operations Manager

Location: Lagos
Employment Type: Full-time

Job Purpose

• The HR & Finance Operations Manager will be responsible for managing ITECH’s HR operations, staff administration, payroll coordination, budget tracking, expense monitoring, and compliance documentation.
• The role is designed to bring structure, control, accountability, and proper reporting across people management and company spending.

Key Responsibilities
HR Operations:

• Maintain complete and updated staff records.
• Ensure all employee files contain CVs, offer letters, job descriptions, certificates, IDs, contracts, and other required documents.
• Coordinate recruitment, interview scheduling, onboarding, confirmation, and exit processes.
• Track staff attendance, punctuality, leave, absenteeism, and disciplinary issues.
• Support management in enforcing company policies, staff conduct, and workplace discipline.
• Coordinate staff welfare, internal communication, and HR documentation.
• Work with department heads to identify staffing gaps and performance issues.

Payroll Coordination:

• Prepare monthly payroll inputs for management review.
• Track approved salary changes, deductions, allowances, bonuses, penalties, and reimbursements.
• Ensure payroll information is accurate before submission for payment.
• Maintain confidentiality on all salary and staff related matters.
• Coordinate with management on payroll timelines and payment records.

Budget & Finance Operations:

• Track monthly company budgets across departments, programs, projects, and operations.
• Monitor company expenses and compare them against approved budgets.
• Track vendor payments, staff reimbursements, procurement requests, and operational expenses.
• Ensure all payment requests have proper documentation and management approval.
• Prepare weekly and monthly budget reports for management.
• Flag overspending, duplicate expenses, unapproved spending, and poor cost control.
• Work with project owners to track project related spending and budget usage.

Compliance & Documentation:

• Support documentation for tax, pension, statutory deductions, employee records, and HR compliance.
• Ensure company HR policies, employment documents, disciplinary records, and staff files are properly maintained.
• Support the implementation of staff handbook, appraisal process, and internal policies.
• Ensure sensitive HR and finance documents are properly filed and protected.

Program Ownership

• The person will own the People, Budget & Compliance Program.
• This means the person will be responsible for measurable progress in:
• Staff records and HR structure.
• Recruitment and onboarding process.
• Payroll preparation and salary documentation.
• Attendance and discipline tracking.
• Department and project budget monitoring.
• Expense control and reporting.
• Compliance documentation.
• Weekly reporting to management.
• Limits of Authority
• The HR & Finance Operations Manager can prepare, track, review, report, and recommend.
• The person cannot approve salaries, vendor payments, recruitment, termination, bonuses, penalties, or company spending without management approval.
• Final approval must remain with management.

Key Performance Indicators

• Complete and updated staff records.
• Timely payroll preparation every month.
• Accurate budget and expense reports.
• Weekly HR and finance operations report.
• Reduction in unapproved or poorly documented spending.
• Improved attendance and staff discipline tracking.
• Better recruitment, onboarding, and exit documentation.
• Clear compliance records.
• Better project and department cost visibility.

Requirements
Ideal Candidate Profile:

• The ideal person should be mature, discreet, structured, and firm. The person must be able to manage sensitive HR and finance information without gossip, emotional decision making, or careless disclosure.
• This is not just a routine HR role. It is a control role. The person must help management keep people, payroll, spending, and compliance properly organised.
• A certification in HR & Accounts is an added advantage.

Required Skills and Experience:

• Minimum of 3 to 5 years experience in HR, admin, finance operations, business operations, or a similar role.
• Strong HR administration skills.
• Good knowledge of budgeting and expense tracking.
• Strong Excel or Google Sheets skills.
• Good documentation and reporting skills.
• High level of confidentiality.
• Strong communication skills.
• Firm personality with good follow up ability.
• Ability to work with department heads and enforce structure.
• Basic understanding of Nigerian labour, payroll, pension, tax, and compliance requirements.
• A certification in HR & Accounts is an added advantage.

Application Closing Date
22ned June, 2026.

How to Apply
Interested and qualified candidates should send their CV to: info.applimat@gmail.com using the Job Title as the subject of the email.