Experienced Executive Assistant at Sylvastar Group

Sylvastar Group is a diversified Nigerian conglomerate with its headquarters in Abuja, Nigeria, operating across multiple sectors including real estate, agriculture, food & beverages, finance, and petrochemical manufacturing.

We are recruiting to fill the position below:

Job Title: Experienced Executive Assistant

Location: Abuja (FCT) 
Employment Type: Full-time

Job Summary 

• We are seeking a highly organized, proactive, and tech-savvy Executive Assistant to provide strategic and administrative support to the CEO.
• The ideal candidate must possess strong technical, communication, coordination, and operational management skills, with the ability to work in a fast-paced environment, manage confidential matters, and ensure seamless day-to-day executive operations.
• This role requires flexibility, professionalism, attention to detail, and the ability to work closely with the CEO, including extended hours when necessary to meet business demands and organizational goals.

Key Responsibilities

• Provide high-level administrative and executive support to the CEO.
• Manage the CEO’s calendar, meetings, appointments, schedules, and daily workflow.
• Coordinate internal and external communications on behalf of the CEO.
• Prepare reports, presentations, meeting minutes, proposals, and executive summaries.
• Track tasks, projects, and deliverables to ensure deadlines are met.
• Organize and manage virtual meetings, business engagements, and travel schedules.
• Handle confidential information with discretion and professionalism.
• Follow up with departments, staff, vendors, clients, and stakeholders on assigned tasks and pending matters.
• Assist with business operations, project coordination, and strategic planning.
• Monitor priorities and proactively resolve scheduling or operational conflicts.
• Support the CEO during business events, presentations, training, and executive meetings.
• Ensure proper documentation, filing, and records management, both digital and physical.
• Work closely with the CEO beyond regular working hours when necessary and remain available on selected weekends or workdays as required by executive schedules and business operations.
• Perform other executive and administrative duties assigned by management.

Required Technical Skills & Tools
The ideal candidate must have strong proficiency in the use of:

• Motion, Asana, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace (Google Docs, Sheets, Slides, Drive, Calendar, Meet), Slack, Trello, Zoom, Microsoft Teams, Notion, Calendly, Dropbox / Google Drive, CRM systems, AI productivity tools and workplace automation platforms, Email management systems and cloud collaboration tools

Requirements & Qualifications

• Minimum of 3–5 years proven experience as an Executive Assistant or in a similar senior administrative role.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Ability to work under pressure and manage multiple priorities effectively.
• High level of professionalism, confidentiality, and discretion.
• Strong problem-solving and decision-making skills.
• Ability to work independently with minimal supervision.
• Strong attention to detail and time management skills.
• Must be proactive, resourceful, and highly dependable.
• Ability to work closely and directly with the CEO in a dynamic business environment.
• Flexibility to work late hours, extended schedules, and on days required by the CEO to support business operations.
• Experience in project coordination, operations management, or executive support is an added advantage.

Core Competencies:

• Executive Support
• Time & Calendar Management
• Project Coordination
• Communication & Correspondence
• Task & Workflow Management
• Confidentiality & Professional Ethics
• Technical & Digital Proficiency
• Problem Solving
• Team Coordination
• Administrative Operations

Work Structure:

• Full-Time
• On-site / Hybrid (Based on Company Structure)
• Flexible availability required based on executive schedules and operational demands.

Salary
N120,000 - N150,000 per month. 

Application Closing Date
26th May, 2026.