Secretary at Domeo Resources International

Domeo Resources International (DRI) is a prolific organisation which proffers HR and Management Consultancy solutions premised on excellence and innovation. DRI analyses various organisational problems, develops improvement plans, deploys those plans and monitors the plans to ensure improved organisational performance.

We are recruiting to fill the position below:

Job Title: Secretary

Location: Uyo, Akwa Ibom
Employment Type: Full-time
Direct Reports: None
Reports to: Operations Manager /MD

Main Function

• The Secretary will be responsible for providing high-level administrative and secretarial support to the Managing Director and senior management team.
• This includes managing correspondence, coordinating schedules, maintaining confidential records, and ensuring the smooth day-to-day administrative operations of the organization.
• The role requires a highly organized, discreet, and proactive professional who can manage multiple priorities while supporting the overall efficiency of the company.

Role Responsibilities
Executive Transportation:

• Provide comprehensive secretarial and administrative support to the Managing Director and senior leadership team.
• Manage and maintain the MD's calendar, schedule meetings, appointments, and travel arrangements.
• Screen and manage incoming calls, emails, and correspondence on behalf of the MD, responding or redirecting as appropriate.
• Prepare and organize briefing materials, presentations, agendas, and reports for meetings and executive engagements.
• Coordinate and facilitate internal and external meetings, including arranging logistics and taking accurate minutes.

Document & Records Management:

• Draft, format, proofread, and distribute official correspondence, memos, letters, and reports.
• Maintain an organized filing system (physical and digital) for all company documents and records.
• Ensure the secure handling and confidentiality of sensitive documents and information.
• Track and manage the timely submission of documents requiring signatures or approvals.
• Maintain up-to-date records of contracts, agreements, regulatory filings, and key organizational documents.

Meeting & Event Coordination:

• Organize and coordinate board meetings, management meetings, and company events, including venue arrangements and hospitality.
• Prepare and circulate meeting agendas, supporting documents, and minutes to relevant stakeholders in a timely manner.
• Follow up on action items arising from meetings to ensure timely completion by responsible parties.
• Coordinate logistics for site visits, client meetings, and official engagements.

Communication & Liaison:

• Serve as the primary point of contact between the MD's office and internal departments, clients, vendors, and external stakeholders.
• Manage relationships with key external contacts including government agencies, clients, and professional bodies.
• Coordinate with department heads to gather and consolidate reports and updates for executive review.
• Handle incoming and outgoing official correspondence professionally and ensure prompt delivery.

Office Administration:

• Oversee the day-to-day administrative functions of the MD's office to ensure seamless operations.
• Manage office supplies, stationery, and administrative procurement for the executive office.
• Liaise with facility management and support staff to maintain a professional and well-organized office environment.
• Process and track expense claims, petty cash, and reimbursements related to the executive office.

Travel & Logistics Management:

• Arrange domestic and international travel, including flights, hotel accommodations, visas, and itineraries.
• Prepare travel packs and ensure all relevant documents and materials are ready ahead of trips.
• Coordinate with drivers and logistics personnel for official transportation requirements.
• Reconcile travel expenses and maintain accurate records of travel-related expenditures.

Compliance & Confidentiality:

• Maintain the highest level of confidentiality in handling executive communications, personnel matters, and business strategies.
• Ensure compliance with the company's administrative policies, procedures, and standards.
• Support the timely submission of statutory returns, regulatory filings, and compliance documentation as required.
• Organize and safeguard records in line with document retention policies and data protection best practices.

Reporting & Communication:

• Prepare concise executive summaries, status reports, and briefing notes for management review.
• Compile and distribute weekly/monthly activity reports to relevant departments as directed by the MD.
• Proactively communicate emerging issues, scheduling conflicts, or administrative concerns to the MD or relevant parties.
• Support and mentor administrative assistants and office support staff as required.

Qualifications and Requirements
Education:

• Bachelor's Degree or HND in Business Administration, Secretarial Studies, Office Management, or a related field.

Experience:

• 1– 3 years of relevant experience in an executive secretarial or administrative support role.
• Demonstrated experience providing direct support to C-suite or senior management in a structured corporate environment.
• Experience in the construction, engineering, or real estate sector is an added advantage.

Skills:
Administrative & Secretarial Skills:

• Strong proficiency in office administration, executive support, and document management practices.
• Excellent shorthand, transcription, and minute-taking skills.
• High competence in managing calendars, schedules, and travel coordination for senior executives.

Analytical & Organizational Skills:

• Exceptional organizational skills with the ability to manage multiple tasks, prioritize effectively, and meet deadlines.
• Strong attention to detail with an ability to spot errors and inconsistencies in documents.
• Ability to anticipate the needs of senior management and act proactively.

Technical Skills:

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
• Familiarity with document management systems and digital filing platforms.
• Ability to prepare polished presentations, professional reports, and formal correspondence.

Communication & Interpersonal Skills:

• Excellent written and verbal communication skills with a professional and articulate manner.
• Strong interpersonal skills with the ability to interact confidently with clients, officials, and executives.
• Ability to liaise effectively across all levels of the organization and with external stakeholders.

Professionalism & Integrity:

• High level of discretion, confidentiality, and integrity in handling sensitive organizational information.
• Professional demeanour with a positive, solutions-oriented attitude.
• Adaptable and composed under pressure, with the ability to thrive in a fast-paced corporate environment.

Application Closing Date
5th June, 2026.

How To Apply
Interested and qualified candidates should forward their CV and Cover Letter to: recruitment@domeoresources.org to: recruitment@domeoresources.org using "Secretary, Uyo" as the subject of the mail.

Note: Only shortlisted candidates will be contacted.