Administrative Secretary at Dalewares Institute of Technology

Dalewares College of Management and Technology (DCMT), formerly known as Dalewares Institute of Technology (DIT), was established in 2007 as a licensed and accredited polytechnic in Nigeria. The institution is approved by the Federal Ministry of Education and accredited by the National Board for Technical Education (NBTE).

Dalewares Polytechnic operates in accordance with the official guidelines governing the establishment of Polytechnics, Monotechnics, and similar tertiary institutions in Nigeria. The institution offers quality post-secondary education programs leading to the award of National Diploma (ND) and Higher National Diploma (HND) qualifications, equipping students with practical skills and industry-relevant knowledge for career success.

We are recruiting to fill the position below:

Job Title: Administrative Secretary

Location: Palmgrove, Onipanu - Lagos
Employment Type: Full-time

Responsibilities
General Administrative Duties:

• Managing office records, files, and confidential documents.
• Preparing letters, memos, reports, and official correspondence.
• Receiving and attending to visitors, students, staff, and external officials.
• Scheduling meetings, appointments, and institutional events.
• Taking minutes during meetings and preparing reports.
• Communication and Coordination
• Handling telephone calls, emails, and internal communications.
• Coordinating communication between management, departments, staff, and students.
• Disseminating circulars, notices, and announcements.
• Records and Documentation
• Maintaining staff and student records.
• Keeping accurate inventories of office materials and equipment.
• Filing accreditation and institutional documents.
• Office Management
• Supervising clerical activities within the office.
• Monitoring office supplies and requesting replenishment.
• Ensuring proper organization of administrative processes.
• Academic Support Functions
• Assisting in processing admissions, registration, and examination records.
• Supporting accreditation exercises and academic audits.
• Preparing timetables, schedules, and institutional reports when required.
• Financial and Logistic Support
• Assisting in budget preparation and petty cash documentation.
• Processing payment documents and requisitions.
• Coordinating logistics for meetings, seminars, and workshops.

Departmental Administrative Secretary:

• Working directly within an academic department and supports the Head of Department (HOD), lecturers, and students.
• Departmental Office Administration
• Managing the departmental office and daily operations.
• Maintaining departmental records, files, and correspondence.
• Typing and preparing departmental documents and reports.
• Support to the Head of Department
• Assisting the HOD with scheduling and administrative coordination.
• Preparing meeting agendas and recording minutes.
• Monitoring implementation of departmental directives.
• Student Records and Academic Support
• Keeping student academic records and files.
• Assisting with course registration and clearance processes.
• Managing examination records, results, and attendance documentation.
• Providing information and guidance to students on departmental procedures.

Communication Duties:

• Issuing notices, memos, and departmental announcements.
• Liaising between students, lecturers, and the HOD.
• Coordinating departmental meetings and seminars.
• Examination and Accreditation Support
• Assisting during examinations and result processing.
• Organizing documents needed for accreditation visits.
• Maintaining course files and accreditation evidence.
• Clerical and Data Management
• Data entry and management of departmental databases.
• Maintaining inventory of departmental equipment and materials.
• Ensuring proper filing and retrieval of documents.
• Confidentiality and Professional Conduct
• Handling sensitive academic and staff information confidentially.
• Maintaining professionalism in dealing with staff and students.

Qualifications

• Interested candidates should possess an OND, NCE, HND, or Bachelor's Degree with 5 years experience.

Key Skills Required:

• Both positions generally require:
• Good communication skills
• Computer literacy (Microsoft Word, Excel, email usage)
• Record-keeping and filing skills
• Time management and organization
• Confidentiality and professionalism
• Ability to multitask and work under pressure
  Proximity is key

Application Closing Date
25th June, 2026.

How to Apply
Interested and qualified candidates should send their CV and writte Application to: ditjobs@yahoo.com using the Job Title as the subject of the email.