Secretary at Property Question Nigeria Limited

Property Question Nigeria Limited originated in 2007 as Pro Marketing Consult, a professional marketing consultancy. In 2020, the real estate component of the business was separated from the consultancy and began operating as Property Question Nigeria Limited. The company was formally incorporated as a private limited liability entity by the Corporate Affairs Commission of Nigeria in the year 2025.

We are recruiting to fill the position below:

Job Title: Secretary

Location: Ogba, Lagos 
Employment Type: Full-time

Job Description

• The Secretary shall serve as the primary administrative support for the management team of Property Question Nigeria Limited.
• This role is not a conventional sign-in and sign-out clerical position but rather a proactive and integral part of the real estate advisory and sales operations.
• The Secretary shall ensure the smooth flow of documentation, client communication, and reporting while demonstrating the ability to think independently and operate without constant micro-management.

Responsibilities

• Managing all incoming and outgoing correspondence, including telephone calls, emails, and physical mail, and directing them to the appropriate personnel.
• Preparing, formatting, and maintaining official documents, client files, property listings, and transaction records.
• Assisting the Real Estate Advisory Manager and other team members in scheduling property viewings, client meetings, and site inspections.
• Typing and distributing daily, weekly, and monthly reports as required by management, using Google Workspace applications.
• Maintaining an organised electronic and physical filing system for all real estate transactions, contracts, and client data.
• Liaising with prospective and existing clients, providing them with initial information about available properties and advisory services.
• Coordinating with the Corporate Affairs Commission and other regulatory bodies for document submissions, as may be directed.
• Managing the office calendar, travel arrangements, and meeting schedules for the real estate team.
• Taking minutes during internal meetings and ensuring action points are tracked and followed up.
• Performing any other administrative duties that support the sales and advisory functions of the real estate firm.

Requirements
Education:

• A minimum of a National Diploma or Higner National Diploma in Secretarial Studies, Office Technology and Management, or a related field from a recognised institution.
• A professional certification in secretarial administration or office management shall be an added advantage.

Experience:

• A minimum of three years of progressive working experience as a Secretary, Administrative Assistant, or similar role is required.
• At least one year of that experience must have been gained within the real estate industry.
• Prior experience supporting a sales or advisory team in a property firm is highly desirable.

Required Skills:

• Excellent written and verbal communication skills in English, suitable for professional client interaction in the real estate sector.
• Strong organisational and time-management skills, with the ability to prioritise tasks effectively.
• Proficiency in using Google Workspace (including Google Drive, Google Sheets, Google Docs, and Google Forms) for reporting, data entry, and document sharing.
• A demonstrable ability to think innovatively and solve problems without waiting for step-by-step instructions.
• High level of discretion and confidentiality when handling sensitive client and company information.
• Attention to detail, particularly in preparing contracts, property listings, and official correspondence.
• Ability to work independently without the need for micro-management, while still adhering to reporting deadlines.

Other Requirements:

• This is not a sign-in and sign-out position.
• The successful candidate shall be evaluated on task completion, report accuracy, and overall contribution to the real estate team.
• The candidate must demonstrate the ability to submit daily, weekly, and monthly reports on time using Google Workspace.
• A proven capacity to work without constant supervision and to think outside the box when solving administrative challenges is essential.
• The candidate must be willing to work flexible hours when required, including occasional support for weekend property viewings or urgent client deadlines.
• A verifiable employment history and a clear record of professional conduct are required.

Salary
N150,000 - N200,000 / month.

Application Closing Date
30th June, 2026.

How to Apply
Interested and qualified candidates should send their comprehensive and detailed CV and Cover Letter to: propertyquestionnigeria@gmail.com and cc: job@propertyquestion.net using the job title as the subject of the email.