Facilities Officer at Ibadan Business School Limited

Ibadan Business School (RC: 972642) was incorporated on the 17th day of August, 2011 under the Company and Allied Matters Act 1990 of the Federal Republic of Nigeria with the primary objective of promoting the growth and advancement of business education within and outside Africa. The School is also licensed by the Centre for Management Development (CMD) of Nigeria- the operational arm of the Nigerian Council for Management Development (NCMD) which is the statutory body charged with the responsibility of regulating the standards of Training and Development Institutions in Nigeria.

We are recruiting to fill the position below:

Job Title: Facilities Officer

Location: Oyo

Key Responsibilities
Facility Maintenance and Operations:

• Ensure the efficient functioning of electrical, mechanical, plumbing, and other facility systems, and promptly report faults or required repairs to Management.
• Monitor all generators and ensure that they remain in good working condition.
• Promptly inform Management of generator servicing, maintenance, and repair requirements.
• Ensure the prudent, accountable, and properly documented use of diesel, lubricants, and other generator service fluids.
• Maintain floors, walls, ceilings, windows, fittings, halls, offices, restrooms, and common areas in clean and serviceable condition.
• Maintain a healthy, safe, and conducive learning and working environment.
• Prepare and supervise a daily cleaning schedule for Facility Officers and Office Assistants.
• Confirm that assigned cleaning and maintenance duties are completed to the required standard.
• Supervise the trimming, watering, and maintenance of flowers, hedges, lawns, and flower pots.
• Coordinate and supervise the duties of Facility Officers, Office Assistants, cleaners, and other assigned support personnel.
• Keep the car park, premises, drains, and surrounding environment clean, orderly, and free of weeds.

Safety, Security and Asset Protection:

• Confirm that assigned security personnel report on time, remain at their duty posts, and perform their assigned responsibilities.
• Ensure the safety of staff, guests, clients, participants, and other users of the facilities.
• Ensure that lights, air conditioners, electrical appliances, equipment, and gadgets are switched off when not in use and at the close of work each day.
• Maintain direct supervision of facility equipment, appliances, tools, and other organisational assets.
• Ensure the safe use, proper handling, and secure storage of all facility equipment.
• Promptly report any theft, misuse, vandalism, damage, fault, or loss involving facility assets.
• Conduct regular safety inspections and submit reports on the condition of facilities and equipment.
• Ensure that warning signs and safety tags are correctly positioned whenever equipment, tools, or appliances are faulty or unsafe.

Facility Marketing, Bookings and Client Service:

• Develop and implement a monthly marketing plan for the School’s halls, training rooms, meeting spaces, and other rentable facilities.
• Regularly contact prospective and existing clients through telephone calls, email, text messages, WhatsApp, referrals, and direct outreach.
• Generate and follow up business leads for the School’s facilities.
• Maintain the facilities in a presentable, functional, and marketable condition.
• Work toward and achieve approved monthly facility booking and revenue targets.
• Ensure that clients are satisfied with the condition and use of the facilities.
• Administer client feedback forms after facility use, analyse responses, and submit recommendations for service improvement.
• Ensure strict compliance with the School’s facility booking policy.
• Ensure that no facility is made available without proper registration, written notification, approval, and payment.
• Maintain complete records of all bookings and reservations.
• Ensure that booking records contain the client’s name, organisation, contact details, facility booked, capacity, dates, duration, agreed price, payment status, and special requirements.
• Ensure that facility booking payments are made upfront.
• Direct walk-in clients to complete the required payment before using any facility.
• Monitor clients’ use of the facilities and ensure that additional charges are applied when the agreed period is exceeded.
• Prepare and submit daily reports on facility usage, bookings, payments, outstanding obligations, client enquiries, and follow-up actions.

Revenue, Target Compliance and Staff Performance:

• Ensure that approved facility targets, service standards, and deadlines are understood and met by all employees in the unit.
• Promote the optimal use of the School’s facilities to generate sustainable revenue.
• Work closely with the Accountant to ensure that all revenue generated is properly receipted, documented, reconciled, and reported.
• Develop practical strategies for meeting and surpassing approved facility revenue targets.
• Monitor the weekly and monthly performance of employees under the Facilities Unit.
• Prepare and submit staff performance reports and recommendations to Management.
• Identify operational gaps and recommend improvements in maintenance, safety, security, customer service, booking administration, and revenue generation.

Minimum Qualifications and Experience
Applicants should possess:

• A Bachelor’s Degree or Higher National Diploma in Facility Management, Estate Management, Building Technology, Engineering, Business Administration, Hospitality Management, Marketing, or a related discipline.
• A minimum of 6 years of relevant experience in facilities administration, building maintenance, hospitality, event or conference facility management, institutional operations, or a similar role.
• Practical knowledge of basic electrical, mechanical, plumbing, generator, and building maintenance issues.
• Demonstrated experience in facility marketing, bookings, client service, revenue generation, and record management.
• Experience supervising cleaners, security personnel, office assistants, technicians, or other support staff.
• A professional certification in facility management, health and safety, engineering maintenance, hospitality, or a related area will be an added advantage.

Application Closing Date
10th July, 2026.

How to Apply
Interested and qualified candidates should send a detailed Curriculum Vitae (CV), a Cover Letter explaining their suitability for the position, and copies of relevant academic and professional credentials to: jobs.evergreenrecruitment@gmail.com using "Application for Facilities Officer" as the subject of the email.