Office Assistant at Madonna International School

Madonna International School offers supportive and inspirational environments for young enquiring minds to learn and grow with us. Our passion for learning means we achieve more than outstanding results. We strive to build confident and creative thinkers and aim at delivering an education that is truly relevant to their future.

We are an early learning academy focused on social-emotional development and early literacy and numeracy. Our students walk out with the character and confidence to make their mark in the world, equipped with the knowledge and real-world skills that take them way ahead in the industry they may serve.

We are recruiting to fill the position below:

Job Title: Office Assistant

Location: Asaba, Delta 
Employment type: Full-time

Job Summary

• We are looking for a reliable, organized, and proactive Secretary / Office Assistant to provide comprehensive administrative and clerical support to ensure the smooth daily operations of the office.
• The ideal candidate will be a multitasking professional with excellent communication skills and a strong attention to detail.

Key Responsibilities
Administrative Duties:

• Manage and maintain the executive’s or office’s calendar, schedule appointments, meetings, and travel arrangements.
• Answer, screen, and forward incoming phone calls and emails professionally.
• Prepare, draft, and edit correspondence, memos, reports, presentations, and other documents.
• Organize and maintain physical and digital filing systems.
• Handle incoming and outgoing mail, packages, and deliveries.

Office Management:

• Order and maintain office supplies and equipment.
• Coordinate meetings, including booking venues, preparing agendas, taking minutes, and following up on action items.
• Welcome and assist visitors and clients.
• Assist in organizing company events, workshops, or staff meetings.

Data & Record Management:

• Perform data entry and update records accurately.
• Prepare reports, spreadsheets, and presentations as required.
• Maintain confidentiality of sensitive information.

Other Duties:

• Provide general administrative support to other team members when needed.
• Run errands as required.
• Perform any other duties assigned by the supervisor.

Qualifications & Requirements
Educational Qualification:

• Minimum of a High School Diploma or equivalent.
• Diploma or Certificate in Secretarial Studies, Office Administration, or a related field is an advantage.

Experience:

• 1–3 years of relevant experience as a Secretary, Office Assistant, Administrative Assistant, or similar role.
• Fresh graduates with strong computer skills and internship experience may be considered.

Skills & Competencies:

• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Ability to multitask and work under pressure.
• Professional telephone etiquette and customer service skills.
• High level of integrity, confidentiality, and reliability.
• Basic knowledge of office equipment (printers, scanners, fax machines, etc.).

Additional Advantageous Skills:

• Knowledge of accounting software or HR systems.
• Ability to speak additional languages.
• Experience with digital tools (Google Workspace, Zoom, Trello, etc.).

Personal Attributes:

• Friendly, approachable, and professional demeanor.
• Self-motivated and able to work independently with minimal supervision.
• Strong problem-solving skills and initiative.

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should forward their Application Documents to: admin@micasaba.com.ng using the Job Title as the subject of the email.

Application Documents

• Cover Letter detailing relevant experience and teaching philosophy.
• Updated Resume / CV.
• Copies of academic transcripts and teaching certification.
• Contact information for at least three professional references.