Executive Assistant / Executive Coordinator at First Excelsia Professional Services Limited

First Excelsia Professional Services Limited - Our client, a Leading Engineering and Automation Solutions Company, is seeking to recruit suitably qualified candidates to fill the position below:

Job Title: Executive Assistant / Executive Coordinator

Location: Ilupeju, Lagos
Employment Type: Full-time

Job Summary

• A highly organized and proactive Executive Assistant / Executive Coordinator to provide strategic support to the Managing Director.
• This is a dynamic role for a detail - oriented professional who will serve as the central coordination point for executive priorities, ensuring effective communication, accountability, and follow - through across departments.
• The successful candidate will be responsible for managing executive reporting, tracking key business initiatives, coordinating management meetings, and driving the timely execution of action items to support informed decision - making and business performance.

Responsibilities

• Manage and maintain the Managing Director's action tracker and priority list.
• Monitor and follow up on action items assigned to department heads and key stakeholders.
• Track project deliverables, deadlines, and departmental commitments, ensuring timely completion.
• Prepare weekly executive dashboards and management reports highlighting business performance, project status, sales opportunities, operational updates, and key risks.
• Coordinate communication and information flow between the Managing Director and various departments.
• Schedule and coordinate internal and external meetings, preparing agendas and supporting documentation.
• Attend meetings when required, record minutes, and track implementation of agreed action points.
• Maintain trackers for quotations, proposals, tenders, and business opportunities.
• Monitor submission deadlines and coordinate with relevant teams to obtain required documentation.
• Prepare executive summaries, presentations, reports, and business correspondence.
• Manage the Managing Director's calendar, appointments, meetings, and business engagements.
• Screen and prioritize communications while ensuring the Managing Director is adequately briefed for meetings and engagements.
• Support client, vendor, consultant, and partner engagements through effective coordination and follow - up.

Qualifications

• Bachelor's Degree in Business Administration, Project Management, Engineering, Management, or a related discipline.
• Minimum of 4 years' experience in an Executive Assistant, Executive Coordinator, Project Coordinator, Operations Coordinator, or similar management support role.
• Proven experience supporting senior executives or leadership teams.
• Strong experience in action tracking, project coordination, reporting, and stakeholder management.
• Proficiency in Microsoft Office Suite, particularly Excel, PowerPoint, Outlook, and Word.
• Excellent report-writing, presentation development, and business communication skills.
• Strong organizational skills with the ability to manage multiple priorities effectively.
• High attention to detail, professionalism, discretion, and confidentiality.
• Experience within engineering, construction, technology, facilities management, manufacturing, or technical industries will be an added advantage.

Salary
N250,000 - N500,000 / month.

Application Closing Date
19th June, 2026.

Method of Application
Interested and qualified candidates should send their CV and cover letter to: talentsearch@firstexcelsia.com using "Executive Assistant / Executive Coordinator Application" as the subject of the email.