Executive Personal Assistant at Residence 541

Residence 541 is a premier furnished apartments set in the heart of Abuja, we offer luxury stay. The serene environment is set for staff growth and acheievements.

We are recruiting to fill the position below:

Job Title: Executive Personal Assistant

Location: Abuja (FCT) 
Employment Type: Full-time

Responsibilities

• Manage the CEO’s complex calendar, schedule meetings, and coordinate travel arrangements (flights, hotels, visas, ground transport)
• Prepare, review, and edit correspondence, reports, presentations, and board papers
• Act as the primary point of contact between the CEO and internal/external stakeholders
• Attend executive meetings, take minutes, and track action items to completion
• Screen and prioritize emails, phone calls, and requests for the CEO’s attention
• Conduct research and prepare briefing documents for meetings and strategic decisions
• Manage confidential information including contracts, financial data, and personnel matters
• Coordinate board meetings, AGMs, and executive retreats (logistics, agendas, materials)
• Process expense reports and monitor the CEO’s budget for travel and entertainment
• Liaise with department heads to ensure follow-up on CEO directives

Requirements

• Bachelor’s Degree in Business Administration, Communications, or related field
• 3 years of executive support experience (C-suite level preferred)
• Exceptional written and verbal communication skills (including minute-taking and report drafting)
• Advanced proficiency in Microsoft Office (PowerPoint, Excel, Word, Outlook)
• Strong organizational and project management skills with ability to prioritize
• High emotional intelligence, discretion, and ability to handle pressure
• Experience arranging complex international travel and itineraries
• Professional certification (e.g., Certified Administrative Professional) is an advantage
• Ability to work flexible hours (including occasional evenings/weekends)
• Fluency in English; any additional language is a plus

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should send their CV to: Hr@residence541.com using the Job Title as the subject of the email.