Human Resources and Administration Officer at African Youths for Peace Development and Empowerment Foundation (AFRYDEV)

African Youth for Peace Development and Empowerment Foundation (AFRYDEV) is a youth and women-led non-governmental, humanitarian, and development organization with over 13 years of technical experience across Northeast and Northwest Nigeria. Registered with the Corporate Affairs Commission (CAC), AFRYDEV is committed to fostering youth and women's empowerment through initiatives that promote peace, development, and social cohesion.

The organization works across three strategic areas: community engagement, peacebuilding, and social mobility. AFRYDEV's programming enhances quality of life through essential services including food security and livelihoods, water, sanitation and hygiene (WASH), healthcare and reproductive health, education (including alternative education programs), protection and Violence Against Women and Girls (VAWG) prevention and response, conflict mitigation, and peacebuilding. AFRYDEV currently maintains operational presence in Borno, Adamawa, and Yobe (BAY) States in the Northeast, as well as Katsina, Sokoto, and Zamfara States in the Northwest. Guided by a community-centered approach and strong partnerships with government, UN agencies, and international organizations, AFRYDEV is dedicated to empowering vulnerable populations particularly women and youth to achieve sustainable peace, social cohesion, and economic resilience.

AFRYDEV has been specifically selected to lead and implement the critical Governance, Economic Recovery, and Gender Responsiveness components of RESILAC 2. This reflects AFRYDEV’s proven track record in strengthening local governance systems, creating sustainable livelihoods for youth and women, and championing gender-transformative approaches in fragile contexts. AFRYDEV through Care Nigeria directly addresses the deep-rooted vulnerabilities identified in the project's territorial diagnostics, including weak local authority capacity, high youth unemployment severe gender inequalities and fragile social cohesion. Working across two Local Government Areas of Yobe State.

We are recruiting to fill the position below:

Job Title: Human Resources and Administration Officer

Location: Damaturu, Yobe
Employment Type: Full-time
Department: Human Resources and Administration
Contract Duration: 1 year with Possibility of Extension
Reports to: Finance, Admin and Compliance Manager
Supervises: Admin Assistants, Office Assistants/Security Guards
Working Hours: 8 hours a day

Position Summary

• The Human Resources and Administration Officer will be responsible for supporting the development and implementation of HR systems, processes and ensuring that all policies and procedures follow all national regulations and laws of the Federal Republic of Nigeria.
• The HR and Admin Officer will be actively involved in project staff recruitment by preparing job descriptions, posting ads, interviewing, and managing the hiring process.
• The HR and Admin Officer is also responsible for providing operational and administrative support to the organization’s operations and programs.

Responsibilities
HR Responsibilities:

• Handle all recruitment requests including sourcing of candidates, filing, testing and interviewing candidates, conducting reference checks, preparing offers, and negotiating salaries.
• Assist in preparing position descriptions to management for the recruitment of new positions.
• Organize and manage new employee orientation, onboarding, and training programs.
• Conduct reference checks on new employees and facilitate all internal onboarding processes.
• Prepare employee contracts and extension letters.
• Set-up and maintain follow-up systems pertaining to probation, end of contract, insurance changes, etc.
• Monitor payroll procedures and ensure compliance with policies and labor law.
• In cooperation with program management, ensure the validity of timesheets, leave request forms, and monitor all leave balances.
• Set-up follow-up system for the annual evaluation process.
• Ensure HR files and documentation are current and complete.
• Ensure confidentiality of information.
• Provide advice to employees on issues related to HR policies and procedures.
• Assist in the review and update of the Salary Scale as needed.
• Assist management in implementing pay changes, evaluations and other financial activities that are reflected on payroll or in employee files.
• Assist management in the day-to-day upholding of all AFRYDEV procedures – in particular, National Staff Policies and Recruitment Procedures.
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to AFRYDEV and to not jeopardize its mission.
• Ensure staff compliance with AFRYDEV Code of Conduct and Staff handbook.
• Ensure that a safe and confidential system for reporting any misconduct is in place for staff.

Admin Responsibilities:

• Support the team in organizing and conducting training sessions, events and workshops, including preparing and sending invitations, RSVPs, booking venues and other logistics, preparing training certificates and materials, preparing attendance sheets and agendas, coordinating travel for participants and staff, and preparing minutes of meetings
• Prepare and share correspondence, documentation, and reports as needed to support the project team and activities.
• Supporting the team with administrative tasks such as filing, setting up meetings, scheduling of activities, and working with logistics officers for ordering office supplies, ordering refreshments for meetings, and other logistics.
• Ensure operation of equipment by following up on preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• In coordination with the Procurement Officer, maintain supplies inventory by checking stock to determine inventory level, anticipate needed supplies, place and expediting orders for supplies, verifying receipt of supplies
• Oversee office maintenance needs and ensure that office is well kept and maintained and leads in creating and maintaining a pleasant work environment and ensuring high levels of organizational effectiveness, communication, and safety.
• Maintain all proposal files, logs, photos, and process reports
• Overseeing all clerical workers and ensuring that the office is always kept clean and ensure office orderliness and professional appearance.
• Perform any other tasks requested to support the project team and activities.

Deliverables
The HR/Admin Officer shall be responsible for delivering:

• Monthly HR and administrative reports.
• Updated personnel files and HR database.
• Recruitment and onboarding documentation.
• Leave and attendance records.
• Asset and inventory records.
• Staff training and performance management records.
• Compliance and audit support documentation.

Collaboration / Ethical Operating Standards:

• Working effectively with stakeholders to achieve common goals
• Excellent communication and interpersonal skills
• Builds and maintains effective working relationships with (AFRYDEV) program staff and the beneficiaries
• Approachable and good listenership skills Ability to work independently or as part of a team on multiple tasks in a high-intensity environment.
• Strong individual initiative, including the ability to manage daily activities and achieve expected results with minimal oversight.
• Strong organizational and planning skills required; and
• A creative mind with an ability to suggest improvements.
• Strong computer skills in MS Office programs

Qualification and Skills

• Bachelor's Degree in Human Resource Management, Business Administration, Public Administration, or related field.
• Professional HR certification is an added advantage.
• Minimum of 3 years relevant experience in HR and Administration.
• Experience working with NGOs or development organizations is desirable.
• Knowledge of labor laws and HR best practices.
• Strong organizational, communication, and interpersonal skills.
• Proficiency in Microsoft Office applications.
• Degree, HND in a relevant field
• Professional Qualification will be an advantage

Competencies:

• Integrity and confidentiality.
• Attention to detail.
• Problem-solving and decision-making skills.
• Teamwork and collaboration.
• Time management and multitasking ability.
• Strong report-writing and documentation skills.

Application Closing Date
30th June, 2026.

How to Apply
Interested and qualified candidates should:
Click here to apply online