Executive Assistant to the CEO at Sankore Investments

Sankore is an investment and advisory firm that provides an array of wealth and fund management services to individuals and institutions.

We are recruiting to fill the position below:

Job Title: Executive Assistant to the CEO

Job Opening ID: 226
Location: Ikoyi, Lagos
Job Type: Full time
Reports to: CEO

About the Role

• The Executive Assistant to the CEO provides high-level administrative, operational, and strategic support to the Chief Executive Officer.
• The role serves as a trusted partner to the CEO, ensuring efficient management of executive priorities, schedules, communications, stakeholder engagements, and special projects.
• The Executive Assistant acts as a key liaison between the CEO and internal and external stakeholders while maintaining the highest levels of professionalism, confidentiality, and discretion. 

Key Responsibilities
Executive Support:

• Manage and coordinate the CEO's calendar, appointments, meetings, travel arrangements, and business commitments.
• Prioritize and manage competing demands on the CEO's time and ensure timely follow-up on key action items.
• Prepare briefing materials, reports, presentations, agendas, and correspondence for meetings and engagements.
• Screen and manage incoming communications, including emails, calls, and requests for meetings.
• Draft, review, and edit correspondence, reports, presentations, and other executive communications.

Calendar, Travel & Logistics Management:

• Coordinate and manage a complex calendar of meetings, appointments, conferences, and events.
• Prioritize competing requests and resolve scheduling conflicts efficiently.
• Arrange local and international travel, including flights, accommodation, visas, transportation, and itineraries.
• Ensure the CEO is adequately briefed ahead of meetings and travel engagements.
• Manage last-minute changes and provide contingency planning where necessary.

Meeting & Board Coordination:

• Plan, organize, and coordinate executive, management, board, and stakeholder meetings.
• Prepare meeting agendas, presentations, reports, and supporting documentation.
• Attend meetings when required and accurately record minutes, decisions, and action items.
• Monitor and follow up on agreed actions to ensure timely completion.
• Support governance processes by maintaining records of meetings, resolutions, and approvals.

Stakeholder Management:

• Serve as a primary point of contact between the CEO and key internal and external stakeholders.
• Build and maintain effective relationships with clients, business partners, regulators, board members, and senior executives.
• Handle sensitive matters with professionalism, discretion, and confidentiality.
• Coordinate interactions with board members, investors, regulators, clients, and business partners. 
• Facilitate smooth communication and collaboration across departments and stakeholder groups. 

Project Management & Strategic Support:

• Support the CEO in executing strategic initiatives and special projects.
• Conduct research, gather data, and prepare reports to support executive decision-making.
• Monitor project timelines and ensure deliverables are completed within agreed deadlines.
• Coordinate cross-functional activities and follow up with departments on strategic priorities.

Personal Staff & Household Efficiency:

• Coordinate and oversee the activities of the CEO's personal staff, including drivers, domestic staff, security personnel, and other support resources.
• Manage schedules, attendance, leave plans, and performance expectations for personal staff to ensure seamless support to the CEO.
• Serve as the primary point of contact between the CEO and personal staff, ensuring instructions, priorities, and requests are effectively communicated and executed.
• Coordinate personal appointments, family-related logistics, travel arrangements, and special engagements as directed by the CEO.
• Manage relationships with personal vendors and service providers, ensuring high-quality service delivery and timely resolution of issues.
• Maintain strict confidentiality and professionalism while handling the CEO's personal affairs, records, correspondence, and sensitive information.

Administrative & Operational Support:

• Manage travel itineraries, accommodation, visas, and logistics for local and international trips.
• Maintain accurate records, files, and documentation related to the CEO's office.
• Process expense reports, approvals, and administrative requests on behalf of the CEO.
• Ensure smooth day-to-day operations of the Executive Office.
• Coordinate office resources and support services required by the CEO.
• Ensure adherence to company policies and administrative procedures.

Communication & Reporting:

• Draft, review, and manage executive correspondence, emails, reports, speeches, and presentations.
• Screen and prioritize incoming communications to ensure urgent matters receive prompt attention.
• Act as a communication bridge between the CEO and internal or external stakeholders.
• Ensure all communications are professional, accurate, and aligned with the organization's standards.
• Manage confidential and sensitive information with discretion.

Confidentiality & Governance:

• Maintain strict confidentiality regarding corporate, financial, strategic, and personnel matters.
• Ensure compliance with company policies, governance requirements, and professional standards.
• Handle sensitive information with integrity and sound judgment.
• Safeguard executive records and confidential documents.
• Exercise sound judgment when managing sensitive communications and decisions.

Event & Engagement Management:

• Coordinate executive participation in conferences, business forums, networking events, and corporate functions.
• Manage event logistics, invitations, guest lists, and briefing materials.
• Support the planning and execution of executive and board retreats.
• Ensure seamless execution of events involving the CEO.
• Follow up on commitments and opportunities arising from engagements.

Key Internal & External Interactions

• Internal Interactions - External Interactions
• Chief Executive Officer (CEO) - Board of Directors 
• C-Suite Executives - Clients and Key Business Partners 
• Department Heads/Business Unit Leaders - Regulatory Authorities and Government Agencies 
• Finance Team - Investors and Shareholders 
• Human Resources Department - External Advisors & Personal Support to CEO

Requirements

• Bachelor's Degree in Business Administration, Management, Communications, Law, Finance, or a related field.
• Must have 5–8 years' experience supporting C-suite executives, preferably a CEO, Managing Director, or Executive Chairman.
• Experience in financial services, investment management, professional services, or corporate environments is an advantage.
• Project management certification or executive support certification is desirable.
• Proven track record of handling highly confidential information and sensitive business matters. 
• Experience using collaboration and productivity tools such as Microsoft Teams, Zoom, SharePoint, Google Workspace, and project management platforms. 
• Exceptional organizational and planning skills.
• Strong project coordination and execution capabilities.
• Excellent verbal and written communication skills.

Application Closing Date
Not Specified

How to Apply
Interested and qualified candidates should:
Click here to apply online