Document Controller at Alaro City Development FZC

Alaro City Development FZC is an integrated, mixed-use city planned for over 2,000 hectares in the North West Quadrant of the Lekki Free Zone. Alaro City’s vision goes beyond alleviating what is a self-evident problem - that of stifling urban congestion and a dearth of quality housing and commercial property in Lagos and Africa as a whole.

Rather, we aim to help create the infrastructure - the living and working spaces, communities, schools, and hospitals - that will help sustain and accelerate Nigeria’s economic growth, meet the aspirations of Africa’s burgeoning middle classes, and serve as a catalyst for further urban development. The people in our team are multi-skilled and experts in their respective fields. They possess a unique drive, underpinned by the desire to help improve Africa’s urban development.

We are recruiting to fill the position below:

Job Title: Document Controller

Location: Lagos 
Job type: Full-time

Key Responsibilities

• Receive, register, classify, and maintain all incoming and outgoing departmental documents.
• Establish and maintain both physical and electronic filing systems for architectural, engineering and development control records.
• Ensure proper version control and document numbering for drawings, reports, permits, and related documentation.
• Retrieve documents promptly upon request and maintain accurate records of document movement.
• Monitor document review, approval, and distribution processes to ensure timely circulation.
• Maintain confidentiality and security of sensitive departmental information.
• Archive completed documents in accordance with the organization's records management policies.
• Conduct periodic audits of files to ensure completeness, accuracy, and compliance with document control standards.
• Support the Development Control, Architecture & Engineering team with administrative documentation requirements.
• Prepare document status reports and maintain document registers.
• Coordinate with internal departments and external stakeholders regarding document submissions and records.
• Recommend improvements to document management systems and processes to enhance efficiency.

Requirements
Technical Skills:

• Strong knowledge of document control and records management practices.
• Excellent filing, organizational, and record-keeping skills.
• High level of accuracy and attention to detail.
• Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook.
• Ability to manage both physical and electronic document management systems.
• Good written and verbal communication skills.
• Strong time management and ability to prioritize multiple tasks.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Basic understanding of architectural drawings and technical documentation is desirable.
• Ability to work independently as well as collaboratively within a multidisciplinary team.

Soft Skills and Competencies:

• Accuracy and completeness of document records.
• Timeliness of document processing and retrieval.
• Compliance with document control procedures.
• Efficiency of filing and archiving systems.
• Reduction in lost, misplaced, or outdated documents.
• Responsiveness to internal document requests.
• Highly organized and methodical.
• Detail-oriented with a commitment to quality.
• Dependable, trustworthy, and professional.
• Proactive and able to work with minimal supervision.
• Strong interpersonal skills and a customer-service mindset.

Application Closing Date
Not Specified. 

How to Apply
Interested and qualified candidates should:
Click here to apply online