Project Systems and Controls Coordinator at a Construction Company - Human Capital Partners (HCP)

Human Capital Partners (HCP) - Our client, a Construction Company, is recruiting to fill the position below:

Job Title: Project Systems and Controls Coordinator

Location: Nigeria

Job Summary

• The Project Systems & Controls Coordinator reports to the Construction Project Manager and will be responsible for managing and continuously improving the digital systems, project controls, and reporting infrastructure that support the successful delivery of a premium hospitality development.
• The successful candidate will ensure the accuracy, integrity, and timeliness of project information by overseeing project management platforms, reporting dashboards, document control systems, quality inspection records, and project tracking tools.
• The role serves as the central coordination point between project execution and management reporting, enabling informed decision-making, proactive risk management, and efficient project governance while supporting seamless collaboration across internal teams, consultants, and contractors.

Responsibilities

• Manage and maintain all project management systems, databases, and digital collaboration platforms, ensuring project information remains accurate, current, and accessible.
• Administer and continuously improve project tracking systems, including Monday.com, Notion, reporting dashboards, workflow automations, and project control tools.
• Produce weekly, monthly, and ad-hoc project reports highlighting project progress, milestones, risks, outstanding actions, and performance metrics for management review.
• Maintain programme compliance dashboards by monitoring planned versus actual project activities and highlighting schedule deviations.
• Coordinate document control activities, including drawing registers, specification updates, shop drawing approvals, technical submissions, and revision management.
• Monitor Requests for Information (RFIs), Non-Conformance Reports (NCRs), inspection records, action trackers, and contractor deliverables to ensure timely resolution.
• Support project financial controls by maintaining project cost trackers, procurement logs, commitment registers, and budget variance reports while coordinating with the finance team.
• Coordinate project inspections, maintain quality assurance records, track defects, and ensure inspection approvals and close-out documentation are properly recorded.
• Prepare agendas, coordinate meetings, distribute meeting minutes, and maintain action registers to ensure timely follow-up on project deliverables.
• Monitor communication protocols between project stakeholders and maintain accurate records of project correspondence and approvals.
• Identify opportunities to improve project systems, reporting processes, workflow automation, and data quality to enhance operational efficiency.
• Build strong working relationships with project managers, consultants, contractors, and internal stakeholders to ensure effective project coordination and governance.

Requirements

• Bachelor's Degree in Project Management, Engineering, Architecture, Estate Management, Construction Management, or a related discipline.
• Minimum of 4 years of progressive experience in project coordination, project controls, construction administration, or project management within the construction, real estate, engineering, or infrastructure sectors.
• Demonstrated experience managing project reporting systems, document control processes, project schedules, and project performance tracking.
• Advanced proficiency in Monday.com and Notion, including databases, dashboards, linked views, automations, workflows, and reporting tools.
• Strong experience preparing structured reports, meeting documentation, dashboards, project trackers, and executive summaries.
• Good understanding of project budgeting, procurement tracking, cost monitoring, and financial reporting support.
• Experience coordinating RFIs, NCRs, inspections, quality documentation, contractor deliverables, and project governance processes.
• Strong analytical, organisational, planning, and problem-solving skills with exceptional attention to detail.
• Excellent written and verbal communication skills with the ability to produce clear, structured, and accurate documentation.
• Proficiency in Microsoft Office Suite, particularly Microsoft Excel, Word, and PowerPoint.
• Experience using project management, document management, or financial systems such as Xero, ApprovalMax, or similar applications will be an added advantage.
• Ability to work effectively in a fast-paced project environment, manage multiple priorities, and proactively identify and resolve issues.
• Willingness to work in a hybrid environment with regular on-site presence to support project delivery.

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should send their CV to: victor.hussain@hcp-ng.com using the Job Title as the subject of the mail.