Terms of Reference (ToR) - Procurement of Welding and Fabrication Equipment, Tools, Consumables and Personal Protective Equipment (PPE) at Aid Initiative to Support Vulnerable and Ideal People (AISVIP)

Aid Initiative to Support Vulnerable and Ideal People (AISVIP) is a Non-Governmental Organization geared toward empowering vulnerable and less privilege people in the society. The organization history dates back to 2016 when group of people conceived an idea of contributing to humanitarian activities in North East Nigeria. The organization was registered with Corporate Affairs Commission (CAC) on 17th July 2018, as a non-political, non-profitable, National-based organization. It is committed to improve the quality of life of most vulnerable and less privileged people, particularly people affected by insurgency in North East Nigeria.

Applications are invited for:

Title: Terms of Reference (ToR) - Procurement of Welding and Fabrication Equipment, Tools, Consumables and Personal Protective Equipment (PPE)

Location: Nigeria
Project: Innovation Development and Effectiveness in the Acquisition of Skills (IDEAS) Project – Technical and Vocational Education and Training (TVET)
Implementing Agency: Federal Ministry of Education (FME)
Training Service Provider (TSP): Aid Initiative to Support Vulnerable and Idle People (AISVIP)

Background

• Aid Initiative to Support Vulnerable and Idle People (AISVIP), as an accredited Training Service Provider (TSP) under the Federal Ministry of Education's Innovation Development and Effectiveness in the Acquisition of Skills (IDEAS) Project, is implementing competency-based Technical and Vocational Education and Training (TVET) programmes to equip beneficiaries with industry-relevant technical skills.
• To facilitate practical training in the Welding and Fabrication trade, AISVIP seeks to procure standard workshop equipment, hand tools, consumables, and Personal Protective Equipment (PPE) required for effective skills acquisition and compliance with occupational health and safety standards.

Purpose of the Assignment

• The purpose of this procurement is to engage a qualified and experienced supplier to supply and deliver high-quality welding and fabrication equipment, tools, consumables, and safety materials for the IDEAS-TVET Welding and Fabrication training programme.

Objectives
The objectives of this procurement are to:

• Equip the welding and fabrication workshop with industry-standard equipment and tools.
• Ensure the availability of adequate consumables for practical training sessions.
• Promote occupational health and safety through the provision of appropriate PPE and safety equipment.
• Support competency-based practical instruction in accordance with the Federal Ministry of Education's TVET implementation guidelines.

Scope of Work
The selected supplier shall:

• Supply all welding and fabrication equipment, tools, consumables, and safety materials as specified in the approved Bill of Quantities (BOQ).
• Deliver all items to the designated AISVIP TVET Training Centre.
• Ensure that all items are brand new, genuine, and free from manufacturing defects.
• Provide appropriate packaging, transportation, and offloading of all items.
• Replace any damaged, defective, or non-compliant items at no additional cost.
• Provide warranty documentation for equipment where applicable.

Technical Requirements
All supplied items shall:

• Be brand new and unused.
• Meet recognized industrial and safety standards.
• Be suitable for vocational and technical training workshops.
• Be durable and fit for continuous instructional use.
• Conform to the technical specifications contained in the Request for Quotation (RFQ).

Delivery Schedule:

• The successful supplier shall complete delivery within 14 calendar days from the date of issuance of the Purchase Order or Contract Award.

Inspection and Acceptance
Upon delivery, the AISVIP Procurement Committee shall inspect all items to verify:

• Quantities supplied.
• Compliance with technical specifications.
• Quality and condition of the items.
• Functionality of applicable equipment.
• Only items that meet the required specifications shall be accepted.

Supplier Eligibility
Interested suppliers shall submit:

• Certificate of Incorporation issued by the Corporate Affairs Commission (CAC).
• Valid Tax Clearance Certificate.
• Company Profile.
• Evidence of previous experience in similar supplies.
• Bank account details.
• Delivery schedule.
• Warranty information, where applicable.

Deliverables:
The successful supplier shall provide:

• Complete supply and delivery of all approved items.
• Delivery notes.
• Commercial invoice.
• Warranty certificates (where applicable).
• User manuals for applicable equipment.

Applicable Standards:
This procurement shall be carried out in accordance with:

• Federal Ministry of Education IDEAS Project Guidelines.
• Public Procurement Act, 2007 (where applicable).
• National Board for Technical Education (NBTE) standards.
• National Skills Qualification Framework (NSQF).
• Occupational Health and Safety (OHS) standards for welding and fabrication workshops.
• AISVIP Procurement Policy and Procedures.

Duration of the Assignment:

• The assignment shall be completed within 14 calendar days from the effective date of the Purchase Order or Contract Award.

Responsible Unit:

• This procurement process shall be managed by the Procurement Unit of Aid Initiative to Support Vulnerable and Idle People (AISVIP), under the IDEAS-TVET Project, and all communications regarding this assignment shall be directed to the Procurement Unit.
• This version clearly establishes AISVIP Procurement Unit as the issuing authority while recognizing that the procurement is undertaken under the Federal Ministry of Education's IDEAS-TVET Project.

Payment Terms

• Payment shall be made upon successful delivery, inspection, verification, and formal acceptance of all items by AISVIP, in accordance with the agreed contractual terms.

Application Closing Date
25th July, 2026.

Submission of Quotations
Interested and eligible suppliers are invited to submit their quotations together with all required supporting documents using either of the following methods:

Electronic Submission:
Quotations should be submitted by email to: Alitijjani6@gmail.com with copies (Cc) to: bmohammed6415@gmail.com, mohbukar05@gmail.com, and nath4amy@gmail.com using "Quotation for the Supply of Welding and Fabrication Equipment – IDEAS-TVET Project" as the subject of the mail.

Hand Delivery
Sealed quotations may also be delivered by hand to the Procurement Unit:
Aid Initiative to Support Vulnerable and Idle People (AISVIP)
Biu/Damboa Road, Mashidimami, Behind Musbah Filling Station,
Maiduguri, Borno State, Nigeria.

Note

• All quotations must be received on or before the stated submission deadline.
• Late submissions, whether submitted electronically or by hand, may not be considered.