Documentation Officer at Marconi.NG EPC Limited

Marconi is a service platform at disposal for all the players in the Oil & Gas and Renewable Energy industries. Designed and equipped to aggressively pursuing the wider market for both large and medium sized projects.​Marconi strategic focus is on delivering world-class services that adhere to international standards while full in compliance with local regulatory frameworks and fostering local content.​

Marconi is set to be an EPCI powerhouse and Logistic Base supporting Africa’s industries requirements with innovative approach and combined with strategic partnerships to serve diverse clientele – from small local businesses to global industry leaders​.

We are recruiting to fill the position below

Job Title: Documentation Officer

Location: Port Harcourt, Rivers

Job Purpose

• To manage, control, and maintain all operational, commercial, and contractual documen tation, ensuring that records are accurate, complete, up-to-date, and readily available to support project execution, client reporting, invoicing, audits, and regulatory compliance Key Responsibilities
• Establish and maintain an effective document control system in accordance with company procedures, client requirements, and contractual obligations.
• Receive, register, distribute, track, archive, and retrieve project documents while maintaining proper document numbering version control and revision history
• Maintain accurate records of client service requests, work orders, mobilization and demobilization records, cargo manifests, personnel movement records, equipment utilization records, vessel operations, permits, and operational reports -Coordinate the collection, verification, and filing of daily activity reports, timesheets, delivery notes inspection reports, equipment logs, and other supporting documentation required for project execution and invoicing Review documentation for completeness, accuracy, and compliance before submission to clients or management. reports.
• Prepare and maintain document registers, correspondence logs, transmittals, and document tracking -Support the preparation and timely submission of daily, weekly, and monthly operational and management reports.
• Liaise with Operations, Logistics, Finance, Procurement, subcontractors, and clients to obtain, verify, and reconcile project documentation
• Ensure all documentation supporting client invoices is complete, accurate, and submitted within contractual timelines.
• Maintain both electronic and hard-copy filing systems, ensuring project records are secure, easily retrievable, and maintained in accordance with company document retention policies
• Monitor document review and approval workflows to ensure timely processing of operational commercial and contractual documents.
• Support internal and external audits by maintaining complete, traceable, and audit-ready documentation. Maintain strict confidentiality of company client, and commercial information
• Identify opportunities to improve document management processes and support the implementation of digital document control systems
• Ensure compliance with company policies, quality management systems, client requirements, and applicable statutory and regulatory requirements
• Perform any other document control and administrative duties assigned by the Line Manager.

Qualifications

• Bachelor's Degree or HND in Business Administration, Office Management, Information Management, Logistics Engineering or a related discipline
• 3-5 years of experience in document control, project administration, logistics support, or a similar role within the oil and gas, marine, construction, or EPC industry.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint
• Experience with Electronic Document Management Systems (EDMS), SharePoint, or ERP systems is an added advantage.

Competencies:

• Excellent document management and organizational skills
• Strong attention to detail and accuracy.
• Good written and verbal communication skills
• Ability to manage multiple tasks and meet tight deadlines
• -Strong analytical and record management capabilities.
• Proficiency in data management, reporting, and document tracking
• Ability to maintain confidentiality and handle sensitive information
• Strong interpersonal skills and ability to work effectively with cross functional teams
• Good understanding of quality management systems and document control best practices.

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should send their CV to: recruitment@marconi.ng using the Job Title as the subject of the email.