Accounting/Finance Personnels Recruitment at Centre for Integrated Health Programs (CIHP) (11 Positions)

Centre for Integrated Health Programs (CIHP) is a leading indigenous non-governmental organization that promotes better healthcare for all Nigerians through the creation of strong and sustainable health systems. CIHP is consistent with global orientation towards the transfer of program management and implementation responsibilities of donor-supported programs to indigenous organizations. This is aimed at increasing local ownership, funding effectiveness and strengthening of local talent for the adequate provision of quality technical assistance for healthcare and development in Nigeria as part of the US President's Emergency Fund for AIDS Relief (PEPFAR II )'s central sustainability theme. The broadened scope of objectives has created the need for increased staff capacity around new and enlarged areas of focus.

Working with CIHP is all about making a difference to people's lives by ensuring quality and sustainable health service provision. Provided, that you have the dedication, commitment, community spirit and client service skills to make a positive difference to the many thousands of people who will be relying on you, we can offer you a fair, diverse, dynamic and flexible learning environment across our six field offices or at the central office in Abuja, Nigeria.

We are recruiting for the positions of:

1.) Senior Compliance Associate

Location: Abuja

Responsibilities

• Incumbent will be responsible for providing support in the implementation of financial systems, legal and donor related compliances of the organization.
• Support development, initiation and revising policies and procedures forthe general operation of the organization and its related activities to prevent illegal, unethical, or improper conduct
• Coordinates compliance activities to remain abreast of the status of all compliance activities and to identify trends
• Identifies potential areas of compliance vulnerability and risk; develops/implements corrective action plans for resolution of problematic issues.
• Conduct regular audit to determine the accuracy of financial transactions and compliance with policies and guidelines
• Develops audit programs and internal control systems for the organization's business activity areas
• Evaluate the adequacy and effectiveness of the internal controls systems and recommend improvements as necessary. Prepares audit report with recommendations.
• Develop internal work plan to resolve/clear findings of external audits
• Ensure all organizational activities are in line with contractual obligations and agreements with respective grant funders
• Advise on financial transactions and compliance to policies and guidelines.

Qualifications, Knowledge, Skills & Ability

• First degree in Accounting, Finance and Business Administration or its recognized equivalent. CPA. ACA, ICAN or recognized equivalent will be an advantage.
• At least 3 years post NYSC international NGO experience in a similar position: grant management, project design, proposal development (program narratives and budgets)
• Knowledge of institutional donors (United Nations, USAID/CDC, DFID, etc.) regulations, procedures and requirements a plus working knowledge of ADS, 22 CFR 226, 22 CFR 228, OMB Circulars; Federal Acquisition Regulations; and other donor regulations
• Ability to work independently and with proactive communication skills is essential
• Good attention to detail with ability to follow, applies, interpret, and explain instructions and/or guidelines
• Ability to handle confidential information with discretion and make reasoned judgments in a timely fashion.
• Committing to a course of action without undue delay or prevarication

2.) Compliance Associate

Location: Abuja

Responsibilities

• Incumbent will provide support in the implementation of financial systems, legal and donor related compliances of the organization
• Revise policies and procedures for the general operation of the organization and its related activities to prevent illegal, unethical, or improper conduct.
• Support regular audit to determine the accuracy of financial transactions and compliance with policies and guidelines. Review the adequacy and effectiveness of the internal controls systems and recommend improvements as necessary.
• Support the preparation of audit report with recommendations.
• Review internal work plan to resolve clear findings of external audits
• Ensure all organizational activities are in line with contractual obligations and agreements with respective grant funders

Qualifications, Knowledge, Skills & Ability

• First degree in Accounting, Finance and Business Administration or its recognized equivalent. CPA. ACA, ICAN or recognized equivalent will be an advantage.
• At least 2 years experience in a similar position. Knowledge of institutional donors (United Nations, USAID/CDC, DFID, etc.) regulations, procedures and requirements a plus.
• Theoretical knowledge of ADS, 22 CFR 226, 22 CFR 228, OMB Circulars Federal Acquisition Regulations and other donor regulations
• Good attention to detail with ability to follow applies interpret and explain instructions and/or guidelines
• Ability to handle confidential information with discretion

3.) Sub-Contract Accountant

Location: Abuja

Responsibilities

• Incumbent identifies and conducts pre-award assessment of potential sub recipients for the state in collaboration with the Subcontracts Finance Manager and State office team
• Advise and train sub recipients on all applicable USG laws and regulations, funding agencies rules and regulations, terms and conditions of the subcontract
• Ensure consistent application of USG rules and regulations in financial and administrative policies/standards of sub recipient's by developing systems and tools for sub recipients financial management; training staff in their use, review all sub recipients reports and advance requests; facilitate sub recipients payments, and monitor their advances from source
• Assist in execution of new subcontracts and subcontract close outs.
• Conduct financial monitoring including site visits and review of financial reports and their supporting documents.
• Review audit reports filed by sub recipients and corrective action taken by sub recipients in response to audit findings

Qualifications, Knowledge, Skills & Ability

• First degree in Accounting, Finance or its recognized equivalent. Post professional qualification (CPA. ACA, ICAN or recognized equivalent)
• At least 5 years post NYSC experience in financial management, accounting, and administration, preferably with at least one year of NGO experience in a similar position in an CDC/USAID funded project
• Working experience with USG financial rules and regulations and procedures
• Ability to work independently with minimal supervision, to be able to accept and discharge substantial responsibilities, to prioritize work assignments, to meet deadlines, and to exercise professional judgment.
• Good attention to detail with ability to follow, applies, interpret, and explain instructions and/or guidelines.
• Good working knowledge of financial systems.

4.) Senior Finance & Admin Associate x3

Location: Gombe, Benue, Akwa Ibom

Responsibilities

• Incumbent is responsible for coordination of finance and general administrative related functions expected within the state office.
• Responsible for state office budget preparation and expenditure monitoring
• Monitor program expenditures, monthly field expenses, including budget to actual expenses, and reporting on financial results and cost projections
• Support the preparation of monthly reports for program activities in the field, in close collaboration with the Finance manager
• Supervise the coordination of logistics, including transportation and lodging arrangements, for meetings, workshops, conferences, and short-term personnel
• Oversee purchases of office supplies, as well as general office operations and maintenance where necessary.
• Monitors the performance of all contracts entered into for the provision of services, goods and works of the field office
• Ensure that the information in the fixed asset register accurately reflects the information for the financial system

Qualifications, Knowledge, Skills & Ability

• First degree or equivalent qualification in accounting
• At least 3 years post NYSC experience in an accounting role preferably In International NGO setting.
• Excellent interpersonal and communication skills
• Ability to work with minimal supervision
• Good working knowledge of financial systems, Word, Excel and Outlook required and Ability to learn and become proficient in the use of applicable software for financial reporting
• Independent judgment and discretion in completing assignments seeking approval as appropriate

5.) Sub-Contract Associate x 4

Location: Abuja, Akwa Ibom, Gombe, Benue

Responsibilities

• Incumbent identifies and conducts pre-award assessment of potential sub recipients for the state in collaboration with the Subcontracts Finance Manager and State team.
• Advise and train sub recipients on all applicable USG laws and regulations, funding agencies rules and regulations, terms and conditions of the subcontract
• Ensure consistent application of organizational financial and administrative policies/standards as well as USG rules and regulations; develop systems and tools for sub recipients financial management training staff in their use.
• Review all sub recipients reports and advance requests; facilitate sub recipients payments, and monitor their advances from source
• Assist in execution of new subcontracts and subcontract close outs
• Conduct financial monitoring including site visits and review of financial reports and their supporting documents
• Review audit reports filed by sub recipients and corrective action taken by sub recipients in response to audit findings

Qualifications, Knowledge, Skills & Ability

• First degree in Accounting, Finance or in related field.
• At least 2 years experience in a similar position in an CDC/USAID funded project
• Good interpersonal skills, including the ability to establish and maintain effective working relationships with others
• Ability to work with minimal supervision, Accept and discharge substantial responsibilities, prioritize work assignments, meet tight deadlines, and exercise professional judgment
• Good attention to detail with ability to follow, applies, interpret, and explain instructions and/or guidelines.

6.) Grant Officer

Location: Abuja

Responsibilities

• Incumbent will act as the primary contact for all contracts, grants, and agreements. Review program/project proposals to ensure technical compliance and consistency with organizational program principles and donor funding criteria.
• Develop grant narratives working in close coordination with the Programs units.
• Provide guidance for problem solving in relation to a wide variety of implementation, programmatic and regulatory difficulties that may arise in large programs.
• Ensure maintenance full compliance with legal and documentation requirements for all procurement activities in accordance with the requirements of CDC/USG and other donors
• Coordinate institutional responses to project bids and ensure narrative addresses all elements of Request For Proposals (RFPs) or Request for Applications (RFAs)
• Ensure ongoing monitoring of grant program goals and monthly performance reports as required.

Qualifications, Knowledge, Skills & Ability

• Degree in Social Sciences or Management and a Master's degree desired
• At least 5 years of progressive management and supervisory experience managing donor-funded projects, grants and/or cooperative agreements.
• Proven track record in grant writing including but not limited to international donor grants, capacity building proposals and funding requests to private and public foundations
• Knowledge of grants and grant administration systems, processes and budgeting
• Demonstrated experience and success managing technical and administrative teams in the implementation of development and health programs in developing country settings
• Must have in-depth knowledge of USG rules and regulations as they pertain to technical, financial and administrative project function
• Candidate must have working knowledge of USG/CDC funding agency procedures and compliance requirements and regulations of sponsored research; contracting and subcontracting practices; legal distinctions between gifts, grants, knowledge of federal agency practices, regulations and policies; conflicts of interest and intellectual property
• Sound working knowledge of funding source (e.g. USG, DfID, World Bank, Global Fund) rules and regulations.

General Requirements

• All positions require candidates that are proficient in the use of Microsoft Office suite, computer applications and Internet/Emails
• Effective written and verbal communication and presentation skills
• Significant amount of travel may be involved for all positions.
• Commitment to and understanding of organizations vision, values and principles including rights-based/gender approaches would be expected.

Terms of Employment

• The organization offers highly competitive salary packages for all positions.
• Appointments for each of these positions will be subject to a probationary period.
• Local terms and conditions are applicable.

Application Closing Date
10th January, 2013

Method of Application
Interested/Qualified candidates should apply by email with CV and a suitability statement of not more than 200 words as a Microsoft Word attachment to:
hr@cihpng.org
The subject of the email should be the POSITION title and the applicant's full name e.g. Finance Associate -  Mary John.

Applications not sent in this format will NOT be processed. Only short listed candidates will be contacted.