Admin & Document Control Officer at MSCM-PPNL Subsea Solutions Nigeria Limited

MSCM-PPNL Subsea Solutions Nigeria Limited, a subsidiary of Padua Petroleum Nigeria Limited, is a totally independent, privately funded Limited Company established in 2016 and incorporated in Nigeria. We specialize in the design and manufacture of Subsea Offshore Hydraulic distribution equipment supplied to control Subsea Production Systems. Our pride is in the Continuous development of our Subsea Technology Expertise and Employees. The joint venture was formed as a result of providing in-country support in African waters, initially the Nigerian region, and with our quest to provide that, both PPNL & MSCM partnered to provide a turn-key solution utilizing PPNL’s local presence experience along with MSCM’s wide range of subsea products.

We are recruiting to fill the position below:

Job Title: Admin & Document Control Officer

Location: Port Harcourt, Rivers
Employment Type: Full-time
Division/Department: MSCM-PPNL/Administration
Reports to: Workshop Supervisor

Job Description:
Document Controller :

• Manage the flow of documentation within the organisation
• Ensure that hard copy and electronic record files, as required, are maintained in good order to comply with QA requirements
• Retrieve files as requested by employees and clients
• Produce reports on documentation and progress as requested
• Contribute to compilation of final project dossiers, as-built portfolios and archiving
• Liaise and provide administrative assistance to all project team members, as required
• Arrange meetings and record minutes when required
• Maintain an accurate filing system for project letters and reports
• Prepare spreadsheet(s) and maintain databases and logs, as required by Projects
• Maintaining consistency in project documentation for format and document coding or numbering system
• Ensure master drawing files are kept up to date with the latest revision
• Administering and maintaining SharePoint, Project Workspaces, Project Drives and hard copy file systems as required.
• Submission of monthly activity report

Administrative Controller:

• Ensure efficient running of the office.
• Organise the company filing system
• Copy, scan and store documents
• Timely Payment of PHCN Bills
• Timely office internet subscription
• Ensure availability of diesel and fuel in the generator(s)
• Keeping of visitors’ register
• Ensure office environment: premises, restrooms, reception etc. are properly cleaned and grasses cut.
• Ensure timely provision of consumables to all staff
• Ensure timely availability and management of the Petty Cash / Imprest
• Timely arrangement/booking of flights for staff, when necessary.
• Booking of hotels/accommodation, when necessary.
• Identification and procurement of basic office needs
• Renewal of DSTV subscription, where necessary.
• Ensure that stationery levels are maintained
• Report daily to the Workshop Supervisor on security situations within the office premises
• Submission of weekly report on general office administration to the Management.
• Other duties as may be assigned by the Supervisor.

Key Performance Indicators

• Keen attention to details
• Level of efficiency in delivering office administration
• Quality of flow of documentation within the company.
• Quality and accuracy of filing and retrieval system in both hard copy and electronic copy.
• Average time to respond to end user enquiries.
• Response time in retrieving and issuing documents to end users.

Requirements

• HND/Bachelor’s degree in Business Administration or any relevant subject is desired with 2 - 3 years of work experience. 
• Proven work experience as a document controller, Admin officer or in any administrative capacity.
• Sound Knowledge of document control, office management systems and procedures
• Proficiency in Microsoft Office suite.
• Outstanding organisational and time management skills
• Up-to-date with the latest office gadgets and applications
• Ability to multitask and prioritise daily workload
• Excellent verbal and written communication skills
• Discretion and confidentiality
• Strong Computer and Internet research skills
• Excellent Interpersonal skills, friendly and approachable.
• Highly attentive to detail.
• Ability to work well under pressure
• Adaptive to change.
• Technical/Functional knowledge of the specific area of assignment and of overall company activities.

Application Closing Date
29th July, 2026.

How to Apply
Interested and qualified candidates should send their CV to: career@ppnl.com.ng  using ''Admin & Document Control Officer '' as the subject of the email.

Note: Only shortlisted candidates based in PortHarcourt will be shortlisted and contacted.