Personal Assistant to the CEO - Male at GlentenNova

GlentenNova, into recruitment, is recruiting to fill the position below:

Job Title: Personal Assistant to the CEO - Male

Location: Surelere, Lagos
Employment Type: Full-time

Job Summary

• The Personal Assistant to the CEO provides high-level administrative, organisational, and executive support to ensure the CEO's office operates efficiently.
• The role requires exceptional organisational skills, discretion, professionalism, and the ability to manage multiple priorities in a fast-paced environment.
• The PA serves as the primary point of contact between the CEO and internal and external stakeholders while maintaining strict confidentiality.

Key Responsibilities
Executive Support:

• Manage the CEO's daily schedule, calendar, appointments, and meetings.
• Prioritise and coordinate the CEO's activities to maximise productivity.
• Prepare meeting agendas, briefing notes, presentations, and supporting documents.
• Attend meetings where required, record minutes, and follow up on action items.
• Organise travel arrangements, including flights, accommodation, transportation, visas, and itineraries.
• Manage expense reports and reimbursements.

Administrative Duties:

• Handle incoming correspondence, emails, telephone calls, and other communications on behalf of the CEO.
• Draft, proofread, and prepare reports, letters, memos, and presentations.
• Maintain organized filing systems (physical and electronic).
• Ensure timely preparation and submission of reports required by the CEO.
• Track deadlines and ensure prompt completion of assigned tasks.

Stakeholder Management:

• Act as the first point of contact for visitors, clients, government agencies, and business partners.
• Coordinate communication between the CEO and senior management, employees, and external stakeholders.
• Maintain strong working relationships while representing the CEO professionally.

Project Coordination:

• Monitor ongoing projects and provide regular progress updates to the CEO.
• Coordinate cross-functional initiatives assigned by the CEO.
• Follow up with department heads to ensure timely execution of action plans.
• Prepare project status reports and dashboards.

Office Management:

• Coordinate executive meetings, board meetings, and leadership retreats.
• Ensure meeting venues, logistics, and materials are prepared in advance.
• Maintain office supplies and executive office records.

Confidentiality & Compliance:

• Handle highly confidential information with integrity and discretion.
• Ensure compliance with company policies, governance requirements, and applicable regulations.
• Safeguard confidential documents and sensitive business information.

Other Duties:

• Conduct research and gather information to support executive decision-making.
• Manage special assignments and strategic projects as directed by the CEO.
• Perform other duties assigned by the CEO.

Key Performance Indicators (KPIs)

• Calendar accuracy and scheduling efficiency.
• Timely completion of executive assignments.
• Meeting coordination and action item closure rate.
• Response time to executive correspondence.
• Travel and logistics planning accuracy.
• Stakeholder satisfaction.
• Quality and timeliness of reports and presentations.
• Confidentiality compliance.
• Executive support effectiveness.

Qualifications

• Bachelor's degree in Business Administration, Management, Secretarial Administration, Public Administration, or a related discipline.
• Professional certifications in Executive Assistance, Office Administration, or Project Management are an advantage.

Experience:

• Minimum of 4 years' experience supporting C-level executives or senior management.
• Experience in a corporate, multinational, or fast-paced business environment.

Application Closing Date
20th August, 2026.

How to Apply
Interested and qualified candidates should:
Click here to apply online