Graduate Administrative Assistants at Medecins Sans Frontieres

Medecins Sans Frontieres is a private, non-profit international humanitarian organization dedicated to providing medical assistance to populations in crisis, without discrimination and regardless of race, religion, creed or political affiliation.

The French Section of Médecins Sans Frontières is recruiting for the position below in its project in Borno:

Job Title: Administrative Assistant

Location: Borno
Job Type: Full Time
Job Field: Administration / Secretarial   Graduate Jobs / Internships 

Job Descriptions

• Manage the administrative files of the staff with confidentiality and according to the MSF Internal Regulation;
• Assist the Field Administrator with contracts, leaves or any other HR request;
• Calculate accurately the payroll monthly for both MSF and MoH staff collaborating on the project;
• Manage, register and archive the accounting of the mission according to MSF protocols as well as the budget;
• Process the payment of suppliers after verification and approval from the Field Administrator in collaboration with Logistics Department.
• Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability.
• Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management(collects, records and updates the staff individual files: individual information sheets, copy of signed contracts, amendments, records of leaves, absences, overtime, etc. then enter all the data into Homere software).
• Other Administrative Duties as may be required.

Requirements

• Degree in Business Administration and/or Accounting;
• Computer skills and good faculty to learn new software;
• Strong work ethic, commitment to humanitarian objectives and interest in health care;
• High motivation, flexibility, quick learning and team working;
• Fluent in spoken and written English and Hausa.

Application Closing Date
18th July 2016.

Method of Application
Interested and qualified candidates should submit their CV's, qualifications and a cover letter with contact details to the MSF Admin’ Office in Borno ("Application Box" at the Watchmen Desk) via: [email protected]

Note

• Only successful applicants will be called for interview.
• No monetary transactions, neither demands of favours in kind, nor other types of favouritism will be tolerated in the recruitment process.
• MSF reserves the right to refuse hiring of a candidate having benefitted from such acts. All illicit demands of these types may be pursued through the judicial system.