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We are recruiting to fill the position below:
Jobe Title: HR Assistant
Location: Lagos
Reporting Relationship (Line Manager): HR Manager
Job Responsibilities
- Facilitate first-rate Recruitment and Selection process
- Prepare notices and advertisements for vacant positions
- Update Candidate Database with details of each applicant
- Respond to all applicants at all stages of the Selection process (including unsuccessful applicants)
- Schedule and organize interviews
- Conduct reference checks on possible candidates.
Maintain effective document and record management systems / processes:
- Ensure administration of employment packs, contract amendments etc.
- Management of Leave database
- Management of Time & Attendance systems
- Maintaining Employee Files.
Employee Engagement and Coordinate Welfare programs & services:
- Organizing employee events (end of the year event and quarterly events)
- Maintain database of employee birthdays
- Distributes birthday cards and vouchers
- Send birthday messages to all employees on birth date.
Provide administrative and secretarial support:
- Plan, organize and manage own workload and that of the HR Department to ensure that all the reports are processed and submitted in a timely and accurate manner
- Assist and support rollout of various initiatives, projects and improvements within the organization
- Provides secretarial support by entering, formatting, and printing information; organizing work; answering the telephone; relaying messages; maintaining equipment and supplies.
Performance Management:
- Tracking of PMS reviews (FY Start & Mid-year) for roles below Coordinator level
- Manages performance setting for new employees in conjunction with Line Managers
- Documentation of signed off forms in respective files & updates to HR database.
Employee Lifecycle Management:
- Conducts onboarding exercise and documentation for new employees.
- Exit management.
Others:
- Maintains employees medical & insurance processes
- Maintains quality service by following organizational standards
- Maintains employee confidence and protects operations by keeping human resource information confidential
- Perform any other tasks as may be assigned by the HR Manager from time to time.
Educational Qualifications & Functional / Technical Skills
- Applicant should have degree/HND in Management or Social Sciences.
- At least 2 years working experience in HR in a structured organization
- Strong communication skills
- Membership of CIPM or other related HR bodies)
Additional Skills Requirement:
- Reporting, organizing and scheduling skills
- Confidentiality, dependability, team work and positive influencing skills
- Ability to manage multiple tasks in a dynamic fast-paced environment
- Demonstrate a high level of self-management, networking and seeing the bigger picture
- Fast learner
Relevant Experience:
- Computer literate: Good working knowledge of Excel, MS Word, Power Point is essential
- Basic knowledge of Labour Law
- People’s management skills.
Application Closing Date
11th January, 2018.
How to Apply
Interested and qualified candidates should send their Applications and CV's to:
[email protected]