Culminate Consulting is a professional service firm into the business of Recruitment, Training, Outsourcing and ISO 9001: 2015 QMS, HSE, OSHA Implementation. We have worked extensively across diverse sectors of the economy ranging from Telecommunication, Banking &Finance, Information Technology and Oil & Gas.
We are recruiting to fill the position below:
Job Title: Executive Assistant to the Chief Operating Officer (ED OPS)
Location: Lagos
Job Type: Fulltime
Job Description
Essential responsibilities and duties include but are not limited to:
- Maintain an accurate and detailed calendar for the ED Ops, manage and log incoming scheduling requests, re-schedule meetings upon request, proactively communicate changes, and anticipate and respond to scheduling conflicts
- Track the COO tasks and projects to ensure appropriate prioritization of projects with respect to deadlines and organizational developments
- Organize internal and external meeting for the COO, including logistical and substantive preparation
- Record and disseminate notes from team meetings as well as management meetings
- Monitor, respond to, and distribute incoming and outgoing correspondence and communications for the COO’s office
- Manage all travel scheduling and arrangements
- Track and reconcile monthly expenses and complete and submit expense reports in a timely manner
- Ensure consistent and efficient interaction with other executive assistants across the organization; demonstrate poise and tact under pressure and handle matters with sound judgement and confidentiality
- Provide special project leadership and support as needed.
- Conduct preliminary research on a variety of topics; draft materials as needed
- Perform any other relevant duties as assigned
Requirements
- Bachelor's degree in a related field plus three or more years of professional work history;
- One or more years of experience in providing high-level administrative support to executives.
- Detail oriented, organized with proven ability to successfully multi-task
- Positive, tenacious attitude
- Strong verbal and written English communication skills
- Outstanding interpersonal skills and preference for collaboration with proven success working with others; ability to work with high profile individuals externally, as well as collaborate internally
- Ability to work in a fast-paced and sometime unpredictable environment; works well under pressure and tight deadlines
- Ability to consistently apply good judgment and make good decisions.
- Ability to maintain confidentiality and discretion at all times
- Proven analytical and problem solving abilities
- Organized with a proven ability to juggle multiple projects at once
- Experience managing event logistics
- Experience with domestic and international business travel arrangements, coordinating meetings and tracking credit card and other expenses
- Proficient in MS Office (especially Word, Excel, and PowerPoint)
Other Attributes:
- You must be a self-starter and solution focused,
- Take initiative to learn and ability to work independently.
- Highly organized, detail oriented and self-motivated
- Collaborative mindset and strong interpersonal skills
- Remains positive in high pressure and stressful situations
- Demonstrates critical thinking, communication, and relationship-building skills
- Action oriented and results focused
- Flexible and resourceful approach
- Independent problem solver
Application Closing Date
23rd April, 2019.
Method of Application
Interested and qualified candidates should send their CV and Cover Letter to:
[email protected] with the job applied for as the subject of the email