A professional cleaning, organizing and maintenance company based in Port Harcourt, providing cleaning and facility management services to a wide range of reputable corporate organisations and private individuals. With a highly structured work environment and a workforce that is focused on achieving 100% customer satisfaction is recruiting to fill the position below:
Job Title: Admin Assistant
Ref Code: ARS/BCS01/2020
Location: Port Harcourt, Rivers
Description
- To be in charge of the day to day operational and administrative management of the office, in accordance with applicable internal policies.
Primary Responsibilities
- Answer and direct phone calls of customers and staff appropriately.
- Organize/ schedule meetings and appointments for staff and clients.
- Maintain records/database of clients and staff.
- Produce and distribute letters, forms, memos to clients and staff as required.
- Book training venues and work-related logistics.
- Manage Housekeeper placements and effectively monitor and resolve housekeeping issues between staff and clients.
- Prepare estimates for jobs after inspection and facilitate disbursement of funds for logistics per job.
- Reply to emails, inquiry calls, face to face inquiries when necessary.
- Resolve minor administrative issues.
- Keep financial records.
- Handle sensitive information in a confidential manner.
- Oversee and supervise the work of junior staff.
- Develop and maintain a proper filing system for staff and clients.
- Take note of, and order for office work supplies and keep/submit a monthly expense report.
- Prepare and monitor invoices.
- Prepare monthly payroll
- General administrative duties and any other task as directed by the Executive Director.
Qualification and Requirements
- HND in any of the Social Sciences
- Minimum of two (2) years of relevant experience supporting an office environment
- Basic accounting skills
- Excellent verbal, written, interpersonal and presentation skills
- Intermediate computer skills with the use of Microsoft suite including Excel, Word, and PowerPoint and manage social media applications.
- Applicants must be resident in Port Harcourt
Behavioral Competencies:
- Strong team player who has the ability to plan and organize work, anticipate needs, ask for clarification when required and react quickly to change.
- Demonstrated ability to work effectively with employees and clients of all levels.
- Age Limit: 25 - 35 years.
- Able to maintain attention to detail and monitor quality of work.
- Update job knowledge by participating in educational/training opportunities.
- Able to enhance organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
Application Closing Date
24th July, 2020.
Method of Application
Interested and qualified candidates should send their CV to: [email protected] using the "Job Title" as the subject of the email.
https://www.hotnigerianjobs.com/hotjobs/290176/admin-assistant-at-a-cleaning-service-company.html