Fusion Group - Our client, a Real Estate Development firm in Lagos State, is recruiting to fill the position below:
Job Title: Senior Executive Assistant
Location: Lagos Island, Lagos
Employment Type: Full-time
Responsibilities
Some of the responsibliities are:
- Plan and organize work activities; recommends improvements in work flow, procedures, implement improvements as approved
- Prepare special reports and perform special projects that may require researching, gathering, and organizing information from a variety of sources
- Keep track of important project documents like project plans, blueprints, vendor contracts and drawings
- Establish and maintain a centralized system for the control of company correspondence
- Logging of all correspondence, drawings, procedures, standards, specifications, vendor drawings, purchase orders, data sheets, manuals, etc. and generate internal transmittal for internal circulation of the same.
- Co-ordinate and control of Engineering documentation, QC documentation (Inspection Records), suppliers documentation, subcontractors documentation with Client/Contractor as well as internal review approval of Subcontractors documentation.
- Assist assigned staff with special projects as assigned; research information as requested.
- Controlling company and project documentation
- Following and improving document control procedures
- Sorting, storing and retrieving electronic and hard copy documents on behalf of clients and industry professionals
- Produce document progress reports for construction managers
- Assist in the planning stages of a specific project
- Manage requests for documentation and ensure documents are shared at key times to facilitate timely project completion
- Review and maintain the accuracy of the records, editing where necessary to ensure they are up to date
- To liaise with and distribute project related information with all levels of the project team and potentially external parties
- Prepare ad-hoc reports on projects when required
Requirements
- Bachelor's Degree in Project Management, Business/ Data Management / Construction management or any other relevant field
- Minimum of 3– 5 years’ experience as an Administrative personnel/Document Controller/ Quality Management System Officer/ any other related field in the Real Estate/Construction Industry
- Ability to work independently, maintain confidentiality of work assignments and is resourceful to accomplish day-to-day tasks.
- Strong time-management skills with the ability to effectively lead multiple aggressive deadlines.
Application Closing Date
1st September, 2021.
How to Apply
Interested and qualified candidates should send their CV to: [email protected] using “Executive Assistant” as the subject of the mail.
https://www.hotnigerianjobs.com/hotjobs/366110/senior-executive-assistant-at-a-real-estate-develo.html