Finance Assistant (Temporary) at International NGO Safety Organisation (INSO)

International NGO Safety Organisation (INSO) - Founded in 2011, the International NGO Safety Organisation (INSO) is a British charity that supports the safety of aid workers by establishing safety coordination platforms in insecure contexts. INSO provides registered NGOs with a range of free services including real-time incident tracking, analytical reports, safety related data and mapping, crisis management support, staff orientations and training.

We are recruiting to fill the position below:

Job Title: Finance Assistant (Temporary)

Location: Abuja
Job Type: Temporary

Job Summary

• This is a three-month position.
• The responsibilities of this position will be to support the Finance Manager in carrying out the day-to-day responsibilities including payment expenses, asset reconciliation, tax and payroll as well as maintaining the bookkeeping entries and filing accounting documents.
• The Finance Assistant works under the supervision of the Finance Manager in collaboration with the Finance Team.

Major Responsibilities

• Records expense incurred in Bank and Cash Book extract daily; sends to Finance officer for review.
• Ensures valid supporting document are attached before cash and bank payment are done.
• Prepares payment transfer instruction for Bank payment.
• Reconciles advance when necessary with support from Finance officer.
• Ensures proper filing of accounting document for Abuja.
• Ensures vouchers are scanned monthly for Nigeria, Niger & Cameroun and drop in the share point.
• Extracts staff National Housing Fund, Pension, WHT & PAYE Schedule and remits monthly; sends to Finance officer for review.
• Scans Maiduguri Pay slip and ensures Abuja staff sign pay slip monthly.
• Ensures proper Cash management.
• Fills in individual National Housing Fund Passbook monthly.
• Scans Maiduguri related PAYE and WHT for documentation.
• Reviews staff travel claim and make reimbursement when necessary.
• Prints monthly intercompany vouchers and file.
• Stamps monthly accountancy reviewed document in the box file.
• Stamps the Monthly Accountancy and records amount for different donors

Mandatory Qualifications

• A University Degree or advanced certificate or equivalent in Accounting or Finance is required
• Advance M/S Excel experience- SUM IFs, Pivot Tables, LOOK UP functions etc.
• NGO experience is preferred.
• Accounting skills and experience in general ledger, journal entries, cash/bank management
• Excellent oral and written English Language

Key Personal Competencies:

• Attention to detail
• Excellent analytic skills
• Creativity and proactive attitude
• Excellent interpersonal and communication skills, and ability to work in a multi-cultural environment
• High level of confidentiality and integrity
• Strong organizational skills, ability to handle multiple priorities in an autonomous manner
• Ability to work in a fast paced, multi-cultural and close-knit team to deliver tangible results on a deadline.

Application Closing Date
21st February, 2023.

Method of Application
Interested and qualified candidates should send their complete Applications to: [email protected] using "INSO Finance Assistant – Abuja" as the subject of the email.

Applications should include:

• Cover letter (1 page max) – specifying how you meet the mandatory requirements, your motivation in applying and what you hope to bring to INSO.
• Up to date CV (3 pages max).

Note

• Only shortlisted candidates will be contacted after the closing date.
• Female candidates are strongly encouraged to apply.
• Please do not send any additional information (certificates, other writing samples, etc.) and keep the total size of your application under 2MB if possible.