Deputy HOD, Procurement at Action Against Hunger | ACF-International

Action Against Hunger is the world’s hunger specialist and leader in a global movement that aims to end life-threatening hunger for good within our lifetimes. For 40 years, the humanitarian and development organization has been on the front lines, treating and preventing hunger across nearly 50 countries. It served more than 21 million people in 2018 alone.

We are recruiting to fill the position of:

Job Title: Deputy HOD, Procurement

Location: Abuja
Department: Operations
Duration: 4 Months

Responsibilities
The Deputy HoD is responsible to:

Contribute to the definition, Implementation and Revisions of Mission Procurement Strategies:

• Define the procurement strategies of the mission under the supervision of the Head of the Logistics Department 
• Drive and implementing sourcing strategies with employees and ACF departments
• Provide advice to other departments on their purchasing activities
• Represent the ACF mission externally for procurement issues and develop its network for exchange of information and best practices.
• Develop a responsible purchasing approach, in particular by identifying environmental criteria in our selection processes.
• Assist applicants in the preparation of their specifications and/or technical specifications
• Dissemination of consultations and Calls for Tender 
• Receipt and analysis of tenders 
• Negotiation with suppliers
• Selection of suppliers corresponding to ACF needs, in terms of cost, quality, deadlines and services
• Drafting of contracts and framework agreements and their amendments

Coordinate Mission Procurement Activities:

• Ensure the facilitation and production of the mission’s PPP (Project Procurement Planning).
• Perform market analysis and supplier sourcing of identified strategic markets.
• Publish annually CFIs (Calls for Expressions of Interest) for targeted markets
• Conduct audits and supplier monitoring visits to capitalize and monitor our portfolios.
• Coordinate with ACF bases and departments, supplier ACF pre-qualifications
• Monitoring and development of ACF logistics department partnerships. 
• Analyze the appetite and purchasing maturity of its contacts, adjust and structure its modes and levels of involvement (lead/support & advice/co-lead)
• Train logistics and program teams on their procurement activities

Ensure compliance of Purchasing Activities in Compliance with ACF and relevant Donors Procedures:

• Ensure that employees comply with ACF’s procurement policy, strategy, procedures and tools
• Prevent and manage any non-conformity of the mission’s procurement processes, particularly in relation to our quality assurance.
• Identifying the risks of fraud and corruption in its activity and implementing preventive and control actions
• Raising employees' awareness of the risks of fraud and corruption
• Implementation and follow-up of recommendations following controls and audits

Guarantee the Procurement Performance on the Mission:

• Identify, track and propose possible optimizations for strategic sourcing
• Ensure and develop strategic supplier relationships, ensuring supplier performance.
• Constantly monitoring purchasing trends (changes in the business line, purchasing tools, etc.), 
• Develop and monitor purchasing performance indicators 
• Regularly canvass the market to enrich the supplier portfolio (via other NGOs, field visit, internet search, etc.)
• Ensure proper management of the LINK software during the assignment:
• Being the LINK point of contact with headquarters (under the supervision of the Logistics HOD)
• Informing the LINK team at HQ of software malfunctions and inconsistencies
• Provide adequate training to all newcomers/users of the software (applicants, logistics users)
• Support users by guiding them through the available materials (LINK video, user guides, PPT file)
• Support users when they encounter unusual situations with the software on how to solve them
• Manage LINK data (delivery locations, local markets, local suppliers, taxes...)

Requested Profile

• A Bachelor's Degree in Business Administration or Logistics or Purchasing and Supply.
• Certification in CIPS, Supply or Logistics is desirable.
• Minimum of 3 years’ extensive experience in procurement and/or logistics capacity management and coordination, preferably in Humanitarian or development work;
• Previous experience working for NGOs an asset, particularly international and/or health-related NGOs;
• Excellent people management skills combined with the ability and desire to further develop staff capacity;
• Strong Organization and management skills combined with the ability to coordinate a diverse range of people and responsibilities;

Application Closing Date
1st September, 2023.