Distritec Distribution has been in System Integration & Business Continuity since 1994. What Distritech envisages: The right mix of Products, services, People, infrastructure, and technical expertise Today, We have invested Millions of Naira in establishing core service and delivery infrastructure and developing a specialized Technology Consulting Team across Pan Nigeria for better services and reachability to our valued customers.
Job Description
- The Head of Admin & Facility is responsible for overseeing the administrative functions and facilities management of the organization.
- This role involves ensuring efficient office operations, managing facility maintenance, and providing a safe and productive working environment for all employees.
Key Responsibilities
Leadership and Management:
- Lead and manage the administrative and facilities team, including recruitment, training, and performance management.
- Set performance goals and objectives for the team and monitor progress.
- Foster a culture of excellence, continuous improvement, and innovation within the team.
Administrative Management:
- Oversee day-to-day office operations to ensure efficiency and effectiveness.
- Develop and implement administrative policies, procedures, and best practices.
- Manage office supplies, equipment, and vendor relationships.
- Coordinate and support company events, meetings, and conferences.
Facilities Management:
- Oversee the maintenance and operations of the company's facilities, including office buildings and other properties.
- Ensure facilities are safe, well-maintained, and compliant with all regulations.
- Manage facility-related projects, such as renovations and relocations.
- Develop and implement a facility management plan, including preventive maintenance schedules.
Budget and Financial Management:
- Develop and manage the budget for the administration and facilities department.
- Monitor expenses and implement cost-saving measures without compromising service quality.
- Prepare financial reports and forecasts for senior management.
Health, Safety, and Security:
- Ensure compliance with health, safety, and security regulations.
- Develop and implement emergency response and disaster recovery plans.
- Conduct regular safety audits and inspections.
- Implement security measures to protect company assets and employees.
Vendor and Contract Management:
- Manage relationships with external vendors and service providers.
- Negotiate contracts and agreements to ensure favorable terms and conditions.
- Monitor vendor performance and ensure service levels are met.
Space Planning and Utilization:
- Optimize office space utilization to accommodate growth and changes in the workforce.
- Oversee office moves, expansions, and reconfigurations.
- Ensure workspaces are designed to enhance productivity and employee well-being.
Sustainability and Environmental Initiatives:
- Implement sustainability initiatives to reduce the company’s environmental footprint.
- Promote energy efficiency, waste reduction, and other green practices.
- Monitor and report on sustainability metrics and achievements.
Qualifications
- Education: Bachelor’s Degree in Business Administration / Facilities Management, or a related field. A Master’s degree or relevant certifications (e.g., IFMA, BIFM) are a plus.
- Experience: 7 - 10 years of experience in administration and facilities management, with at least 5 years in a leadership role.
Skills:
- Strong leadership and team management skills.
- Excellent communication and interpersonal skills.
- Proven ability to develop and implement effective administrative and facility management strategies.
- Strong problem-solving and analytical abilities.
- Experience with budget and financial management.
- Proficiency in facilities management software and tools.
Attributes:
- Customer-focused mindset with a commitment to delivering excellent service.
- Ability to work in a fast-paced environment and manage multiple priorities.
- High level of integrity and professionalism.
- Strong organizational and time management skills.
- Proactive and innovative in approach to administration and facilities management.
Working Conditions
- The role is typically office-based, but remote work options may be available.
- Standard business hours apply, with some flexibility required for urgent issues or projects.
Benefits
- Competitive commission structure
- Health Insurance.
- Professional development opportunities.
- Conducive working environment