Head of Admin & Facility at Distritech Distribution Limited

Distritec Distribution has been in System Integration & Business Continuity since 1994. What Distritech envisages: The right mix of Products, services, People, infrastructure, and technical expertise Today, We have invested Millions of Naira in establishing core service and delivery infrastructure and developing a specialized Technology Consulting Team across Pan Nigeria for better services and reachability to our valued customers.

We are recruiting to fill the position below:

Job Title: Head of Admin & Facility

Location: Lagos
Employment Type: Full Time
Reports To: Group Head Corporate Services

Job Description

• The Head of Admin & Facility is responsible for overseeing the administrative functions and facilities management of the organization.
• This role involves ensuring efficient office operations, managing facility maintenance, and providing a safe and productive working environment for all employees.

Key Responsibilities
Leadership and Management:

• Lead and manage the administrative and facilities team, including recruitment, training, and performance management.
• Set performance goals and objectives for the team and monitor progress.
• Foster a culture of excellence, continuous improvement, and innovation within the team.

Administrative Management:

• Oversee day-to-day office operations to ensure efficiency and effectiveness.
• Develop and implement administrative policies, procedures, and best practices.
• Manage office supplies, equipment, and vendor relationships.
• Coordinate and support company events, meetings, and conferences.

Facilities Management:

• Oversee the maintenance and operations of the company's facilities, including office buildings and other properties.
• Ensure facilities are safe, well-maintained, and compliant with all regulations.
• Manage facility-related projects, such as renovations and relocations.
• Develop and implement a facility management plan, including preventive maintenance schedules.

Budget and Financial Management:

• Develop and manage the budget for the administration and facilities department.
• Monitor expenses and implement cost-saving measures without compromising service quality.
• Prepare financial reports and forecasts for senior management.

Health, Safety, and Security:

• Ensure compliance with health, safety, and security regulations.
• Develop and implement emergency response and disaster recovery plans.
• Conduct regular safety audits and inspections.
• Implement security measures to protect company assets and employees.

Vendor and Contract Management:

• Manage relationships with external vendors and service providers.
• Negotiate contracts and agreements to ensure favorable terms and conditions.
• Monitor vendor performance and ensure service levels are met.

Space Planning and Utilization:

• Optimize office space utilization to accommodate growth and changes in the workforce.
• Oversee office moves, expansions, and reconfigurations.
• Ensure workspaces are designed to enhance productivity and employee well-being.

Sustainability and Environmental Initiatives:

• Implement sustainability initiatives to reduce the company’s environmental footprint.
• Promote energy efficiency, waste reduction, and other green practices.
• Monitor and report on sustainability metrics and achievements.

Qualifications

• Education: Bachelor’s Degree in Business Administration / Facilities Management, or a related field. A Master’s degree or relevant certifications (e.g., IFMA, BIFM) are a plus.
• Experience: 7 - 10 years of experience in administration and facilities management, with at least 5 years in a leadership role.

Skills:

• Strong leadership and team management skills.
• Excellent communication and interpersonal skills.
• Proven ability to develop and implement effective administrative and facility management strategies.
• Strong problem-solving and analytical abilities.
• Experience with budget and financial management.
• Proficiency in facilities management software and tools.

Attributes:

• Customer-focused mindset with a commitment to delivering excellent service.
• Ability to work in a fast-paced environment and manage multiple priorities.
• High level of integrity and professionalism.
• Strong organizational and time management skills.
• Proactive and innovative in approach to administration and facilities management.

Working Conditions

• The role is typically office-based, but remote work options may be available.
• Standard business hours apply, with some flexibility required for urgent issues or projects.

Benefits

• Competitive commission structure
• Health Insurance.
• Professional development opportunities.
• Conducive working environment

Application Closing Date
13th June, 2024.