Ace Talent Consulting is a recruitment angency providing talent solutions to companies in the Energy, Engineering, Marine and Construction Industry.
Job Summary
- The Human Resource Administrative Officer will be responsible for managing day-to-day HR and administrative tasks, supporting recruitment efforts, maintaining employee records, and ensuring the company complies with all relevant labor laws and HR regulations.
- The ideal candidate will be well-versed in HR best practices, highly organized, and able to handle sensitive information with professionalism and confidentiality.
Key Responsibilities
Administrative Support:
- Maintain and update employee records, including personal data, employment history, and contract details.
- Assist in preparing HR documentation such as employment contracts, job descriptions, and performance reports.
Recruitment and Onboarding:
- Assist with the recruitment process, including posting job vacancies, scheduling interviews, and coordinating communication with candidates.
- Facilitate the onboarding process for new employees, ensuring all necessary paperwork and orientation activities are completed.
- Assist in conducting background checks and verifying candidate credentials.
- Ensure a smooth integration of new hires into the organization by coordinating orientation programs and training sessions.
Employee Relations:
- Serve as the first point of contact for employees on HR-related queries, such as leave requests, benefits, and payroll issues.
- Assist with resolving employee grievances and escalating issues to the MD when necessary.
- Promote a positive work environment and support employee engagement initiatives.
Payroll and Benefits Administration:
- Coordinate payroll activities, ensuring timely and accurate submission of timesheets and leave records.
- Assist in administering employee benefits programs, such as health insurance and pension schemes, and ensure employees are informed about available benefits.
Compliance and Reporting:
- Ensure compliance with labor laws, company policies, and regulations by maintaining accurate records and documentation.
- Assist with audits, regulatory reporting, and preparing documentation for external reviews.
- Maintain up-to-date knowledge of HR laws and regulations, ensuring the company adheres to legal requirements.
Performance Management Support:
- Assist in the implementation of performance appraisal processes and maintain records of performance evaluations.
- Coordinate training and development programs to enhance employee skills and performance.
- Support managers in tracking employee progress and helping to identify areas for development.
Qualifications and Requirements
- Bachelor’s Degree in Human Resource Management, Business Administration, or a related field.
- 2+ years of experience in an HR administrative role or similar capacity in an oil and gas company
- Solid understanding of HR functions, labor laws, and best practices.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and HR software systems (e.g., HRIS).
- Strong organizational and multitasking abilities, with attention to detail.
- Excellent communication and interpersonal skills, with the ability to maintain confidentiality.
- Ability to work independently and as part of a team in a fast-paced environment.