Vine Concepts Enterprise is a professional consulting firm specializedin contract management and execution and human resources (HR) services. We partner with organizations to provide reliable, compliant, and people-focused solutions that support sustainable business growth.
We are recruiting to fill the position below:
Job Title: Executive Assistant / Administrator
Location: Lagos Island, Lagos
Employment Type: Full-time
Industry: Fashion / Bag & Accessories Brand
Job Summary
- We are looking for a highly organized, proactive, and detail-oriented Executive Assistant / Administrator to support the Founder and oversee the daily administrative operations of a growing bag brand in Lagos.
- The ideal candidate will be responsible for coordinating schedules, managing administrative processes, supporting business operations, and ensuring smooth communication across the business.
- This role is ideal for someone who thrives in a fast-paced creative environment, possesses strong problem-solving skills, and can effectively manage multiple priorities with professionalism and discretion.
Key Responsibilities
Executive Support:
- Manage the Founder’s calendar, appointments, meetings, and travel arrangements.
- Prepare reports, presentations, meeting minutes, and correspondence.
- Follow up on action points, deadlines, and ongoing business projects.
- Handle confidential information with a high level of professionalism and discretion.
- Serve as the primary point of contact between the executive office and internal/external stakeholders.
Administrative Duties:
- Coordinate daily office operations and administrative activities.
- Maintain organized records, filing systems, and business documentation.
- Manage office supplies, vendor relationships, and procurement processes.
- Handle incoming calls, emails, and inquiries professionally.
- Support the implementation of operational procedures and administrative systems.
Operations & Business Coordination:
- Assist with inventory tracking, order coordination, and customer fulfillment processes.
- Liaise with production teams, suppliers, logistics partners, and vendors.
- Support customer service activities to ensure excellent client experience.
- Assist with planning events, pop-ups, exhibitions, and brand activations.
- Coordinate internal communication and ensure efficient workflow across teams.
Financial & Reporting Support:
- Assist with expense tracking, invoices, and petty cash management.
- Prepare simple operational and administrative reports when required.
- Support budgeting and cost-monitoring activities.
Requirements
- Bachelor’s Degree or HND in Business Administration, Management, Mass Communication, or a related field.
- 2–3 years’ experience in an Executive Assistant, Administrative, or Operations role.
- Experience within the fashion, retail, lifestyle, or creative industry is an added advantage.
- Excellent written and verbal communication skills.
- Strong organizational, multitasking, and time-management skills.
- Proficiency in Microsoft Office Suite, Google Workspace, and digital collaboration tools.
- Ability to work independently and take initiative.
- High level of integrity, professionalism, and attention to detail.
Preferred Skills:
- Customer relationship management skills.
- Basic understanding of social media and digital business operations.
- Strong coordination and stakeholder management abilities.
- Ability to thrive under pressure and meet deadlines.
Core Competencies:
- Organization & Planning
- Communication Skills
- Problem Solving
- Confidentiality & Professionalism
- Attention to Detail
- Time Management
- Adaptability & Initiative.
Salary
N100,000 - N400,000 monthly.
Application Closing Date
1st June, 2026.
https://www.hotnigerianjobs.com/hotjobs/901661/executive-assistant-administrator-at-vine-concepts.html