Executive Assistant / Administrator at Vine Concepts Enterprise

Vine Concepts Enterprise is a professional consulting firm specializedin contract management and execution and human resources (HR) services. We partner with organizations to provide reliable, compliant, and people-focused solutions that support sustainable business growth.

We are recruiting to fill the position below:

Job Title: Executive Assistant / Administrator

Location: Lagos Island, Lagos
Employment Type: Full-time
Industry: Fashion / Bag & Accessories Brand

Job Summary

• We are looking for a highly organized, proactive, and detail-oriented Executive Assistant / Administrator to support the Founder and oversee the daily administrative operations of a growing bag brand in Lagos.
• The ideal candidate will be responsible for coordinating schedules, managing administrative processes, supporting business operations, and ensuring smooth communication across the business.
• This role is ideal for someone who thrives in a fast-paced creative environment, possesses strong problem-solving skills, and can effectively manage multiple priorities with professionalism and discretion.

Key Responsibilities
Executive Support:

• Manage the Founder’s calendar, appointments, meetings, and travel arrangements.
• Prepare reports, presentations, meeting minutes, and correspondence.
• Follow up on action points, deadlines, and ongoing business projects.
• Handle confidential information with a high level of professionalism and discretion.
• Serve as the primary point of contact between the executive office and internal/external stakeholders.

Administrative Duties:

• Coordinate daily office operations and administrative activities.
• Maintain organized records, filing systems, and business documentation.
• Manage office supplies, vendor relationships, and procurement processes.
• Handle incoming calls, emails, and inquiries professionally.
• Support the implementation of operational procedures and administrative systems.

Operations & Business Coordination:

• Assist with inventory tracking, order coordination, and customer fulfillment processes.
• Liaise with production teams, suppliers, logistics partners, and vendors.
• Support customer service activities to ensure excellent client experience.
• Assist with planning events, pop-ups, exhibitions, and brand activations.
• Coordinate internal communication and ensure efficient workflow across teams.

Financial & Reporting Support:

• Assist with expense tracking, invoices, and petty cash management.
• Prepare simple operational and administrative reports when required.
• Support budgeting and cost-monitoring activities.

Requirements

• Bachelor’s Degree or HND in Business Administration, Management, Mass Communication, or a related field.
• 2–3 years’ experience in an Executive Assistant, Administrative, or Operations role.
• Experience within the fashion, retail, lifestyle, or creative industry is an added advantage.
• Excellent written and verbal communication skills.
• Strong organizational, multitasking, and time-management skills.
• Proficiency in Microsoft Office Suite, Google Workspace, and digital collaboration tools.
• Ability to work independently and take initiative.
• High level of integrity, professionalism, and attention to detail.

Preferred Skills:

• Customer relationship management skills.
• Basic understanding of social media and digital business operations.
• Strong coordination and stakeholder management abilities.
• Ability to thrive under pressure and meet deadlines.

Core Competencies:

• Organization & Planning
• Communication Skills
• Problem Solving
• Confidentiality & Professionalism
• Attention to Detail
• Time Management
• Adaptability & Initiative.

Salary
N100,000 - N400,000 monthly.

Application Closing Date
1st June, 2026.