Domfas International Leadership Academy (Domfas ILA) was founded with the primary goal of transforming learners into leaders – ensuring students develop critical thinking skills, creativity and a flexibility of mind that will benefit them for life. As a true international private school, Domfas leverages a blend of American curriculum and the best of African curriculum to provide students with a unique and well-rounded educational experience.
We are recruiting to fill the position below:
Job Title: Human Resources and Administration Manager
Location: Ekiti
Job type: Full time
Position Summary
- The DAPS Human Resources and Administration Manager is responsible for leading and managing all human resource, personnel, and administrative functions of the school.
- The role focuses on attracting, developing, motivating, and retaining high-performing employees while ensuring efficient administrative operations that support the achievement of the school's mission and strategic objectives.
- The Human Resources and Administration Manager serves as a strategic partner to school leadership, overseeing recruitment, performance management, staff welfare, policy implementation, employee relations, professional development, compliance, and administrative services.
- The role ensures that DAPS maintains a productive, professional, and student-centered work environment that promotes excellence, accountability, and continuous improvement.
Key Responsibilities
Human Resources Strategy and Workforce Planning:
- Develop and implement human resource strategies aligned with the school's vision and goals.
- Support workforce planning, staffing requirements, and organizational development initiatives.
- Provide strategic HR advice and recommendations to school leadership.
- Monitor workforce trends and recommend strategies to improve employee effectiveness and retention.
- Support succession planning and talent management initiatives.
- Promote a positive organizational culture and employee engagement.
Recruitment, Selection, and Onboarding:
- Coordinate the recruitment and selection process for academic and non-academic staff.
- Develop job descriptions, vacancy announcements, and recruitment plans.
- Screen applications, coordinate interviews, and facilitate selection processes.
- Conduct reference checks and employment verification.
- Prepare employment contracts and appointment documentation.
- Coordinate staff onboarding, orientation, and induction programs.
- Ensure compliance with recruitment policies and procedures.
Employee Relations and Staff Welfare:
- Promote positive employee relations and workplace harmony.
- Address staff concerns, grievances, and disciplinary matters in accordance with school policies.
- Provide guidance on workplace conduct, ethics, and professional standards.
- Support employee well-being and welfare initiatives.
- Facilitate conflict resolution and mediation where necessary.
- Promote a culture of respect, teamwork, diversity, and inclusion.
Performance Management and Staff Development:
- Coordinate employee performance appraisal and evaluation processes.
- Support supervisors in setting performance goals and monitoring outcomes.
- Identify training and professional development needs.
- Develop and coordinate staff training, workshops, and capacity-building programs.
- Monitor employee performance improvement plans where necessary.
- Promote continuous learning and professional growth among staff.
Compensation, Benefits, and Payroll Administration:
- Support the administration of staff compensation and benefits programs.
- Maintain employee records relating to salaries, leave, allowances, and benefits.
- Coordinate payroll inputs and ensure timely processing of payroll information.
- Monitor employee leave administration and attendance records.
- Support employee recognition and reward programs.
- Ensure fairness and consistency in HR practices.
Policy Development and Compliance:
- Develop, review, and implement HR and administrative policies.
- Ensure compliance with labor laws, educational regulations, and institutional policies.
- Maintain employee handbooks, policy manuals, and procedural guidelines.
- Monitor compliance with workplace health, safety, and employment standards.
- Conduct periodic policy reviews and recommend updates.
- Support regulatory reporting and compliance audits.
Administrative Operations Management:
- Oversee general administrative functions and office operations.
- Supervise administrative staff and support personnel.
- Ensure effective management of school records, correspondence, and documentation.
- Coordinate office facilities, logistics, and resource allocation.
- Monitor administrative processes and recommend operational improvements.
- Ensure efficient delivery of administrative support services.
Records Management and HR Information Systems:
- Maintain accurate and confidential employee records.
- Manage HR databases and personnel information systems.
- Monitor employee documentation, contracts, certifications, and records.
- Prepare HR reports and workforce analytics.
- Ensure data accuracy, confidentiality, and security.
- Support digital transformation initiatives in HR administration.
Health, Safety, and Risk Management:
- Support implementation of workplace health and safety policies.
- Coordinate staff awareness programs on safety and wellness.
- Monitor compliance with safety regulations and procedures.
- Support emergency preparedness and risk management initiatives.
- Investigate and document workplace incidents when necessary.
- Promote a safe and healthy work environment.
Stakeholder Engagement and Institutional Support:
- Collaborate with school leadership, academic departments, and administrative teams.
- Support organizational planning, accreditation, and institutional development initiatives.
- Represent the HR and Administration function professionally in internal and external engagements.
- Participate in staff meetings, management meetings, and strategic planning sessions.
- Provide administrative support for major school events and activities.
Reporting and Administrative Responsibilities:
- Prepare weekly, monthly, termly, and annual HR and administrative reports.
- Monitor key HR performance indicators and workforce metrics.
- Provide recommendations for operational and workforce improvements.
- Manage HR and administrative budgets as assigned.
- Perform additional duties assigned by school leadership.
Requirements
Educational Qualifications:
Applicants must possess any of the following qualifications:
- Bachelor's Degree in Human Resource Management, Business Administration, Public Administration, Industrial Relations, Management, Psychology, Sociology, Educational Management, or a related field from a recognized institution.
- Master's Degree in Human Resource Management, Business Administration (MBA), Public Administration, Organizational Development, Educational Administration, or a related discipline is highly desirable.
- Professional HR certifications are strongly preferred, including:
- Chartered Institute of Personnel Management (CIPM)
- Society for Human Resource Management (SHRM)
- Human Resource Certification Institute (HRCI)
- Chartered Institute of Personnel and Development (CIPD)
- Nigerian Institute of Management (NIM)
- Relevant administrative and leadership certifications
Experience:
- Must have 5–7 years progressive experience in Human Resources, Administration, Personnel Management, or Organizational Development.
- At least 2–3 years in a supervisory or management position.
- Experience working within an educational institution, school, university, training organization, or similar environment is highly desirable.
- Proven experience in recruitment, performance management, employee relations, and administrative operations.
- Demonstrated ability to manage HR systems, policies, and compliance requirements.
Required Skills and Competencies:
Human Resource Management:
- Strong knowledge of HR principles, policies, and best practices.
- Experience in recruitment, employee relations, performance management, and talent development.
- Understanding of labor laws and employment regulations.
Leadership and Management:
- Strong leadership, supervisory, and people-management skills.
- Ability to motivate, coach, and develop employees.
- Strong decision-making and conflict-resolution abilities.
Communication:
- Excellent verbal and written communication skills.
- Strong interpersonal and negotiation skills.
- Ability to engage effectively with staff, management, and external stakeholders.
Administration and Operations:
- Strong organizational and administrative management skills.
- Ability to manage multiple priorities and projects simultaneously.
- High attention to detail and problem-solving ability.
Technology and Data Management:
- Proficiency in Microsoft Office Suite and Google Workspace.
- Experience using HR Information Systems (HRIS) and administrative software.
- Ability to analyze workforce data and prepare management reports.
Personal Attributes:
- High level of professionalism and integrity.
- Strong leadership presence and emotional intelligence.
- Strategic and solution-oriented mindset.
- Excellent organizational and planning abilities.
- Confidentiality and sound judgment.
- Proactive, adaptable, and results-driven.
- Commitment to educational excellence and institutional growth.