Human Resources and Administration Manager at Domfas International Leadership Academy (Domfas ILA)

Domfas International Leadership Academy (Domfas ILA) was founded with the primary goal of transforming learners into leaders – ensuring students develop critical thinking skills, creativity and a flexibility of mind that will benefit them for life. As a true international private school, Domfas leverages a blend of American curriculum and the best of African curriculum to provide students with a unique and well-rounded educational experience.

We are recruiting to fill the position below:

Job Title: Human Resources and Administration Manager

Location: Ekiti
Job type: Full time

Position Summary

• The DAPS Human Resources and Administration Manager is responsible for leading and managing all human resource, personnel, and administrative functions of the school.
• The role focuses on attracting, developing, motivating, and retaining high-performing employees while ensuring efficient administrative operations that support the achievement of the school's mission and strategic objectives.
• The Human Resources and Administration Manager serves as a strategic partner to school leadership, overseeing recruitment, performance management, staff welfare, policy implementation, employee relations, professional development, compliance, and administrative services.
• The role ensures that DAPS maintains a productive, professional, and student-centered work environment that promotes excellence, accountability, and continuous improvement.

Key Responsibilities
Human Resources Strategy and Workforce Planning:

• Develop and implement human resource strategies aligned with the school's vision and goals.
• Support workforce planning, staffing requirements, and organizational development initiatives.
• Provide strategic HR advice and recommendations to school leadership.
• Monitor workforce trends and recommend strategies to improve employee effectiveness and retention.
• Support succession planning and talent management initiatives.
• Promote a positive organizational culture and employee engagement.

Recruitment, Selection, and Onboarding:

• Coordinate the recruitment and selection process for academic and non-academic staff.
• Develop job descriptions, vacancy announcements, and recruitment plans.
• Screen applications, coordinate interviews, and facilitate selection processes.
• Conduct reference checks and employment verification.
• Prepare employment contracts and appointment documentation.
• Coordinate staff onboarding, orientation, and induction programs.
• Ensure compliance with recruitment policies and procedures.

Employee Relations and Staff Welfare:

• Promote positive employee relations and workplace harmony.
• Address staff concerns, grievances, and disciplinary matters in accordance with school policies.
• Provide guidance on workplace conduct, ethics, and professional standards.
• Support employee well-being and welfare initiatives.
• Facilitate conflict resolution and mediation where necessary.
• Promote a culture of respect, teamwork, diversity, and inclusion.

Performance Management and Staff Development:

• Coordinate employee performance appraisal and evaluation processes.
• Support supervisors in setting performance goals and monitoring outcomes.
• Identify training and professional development needs.
• Develop and coordinate staff training, workshops, and capacity-building programs.
• Monitor employee performance improvement plans where necessary.
• Promote continuous learning and professional growth among staff.

Compensation, Benefits, and Payroll Administration:

• Support the administration of staff compensation and benefits programs.
• Maintain employee records relating to salaries, leave, allowances, and benefits.
• Coordinate payroll inputs and ensure timely processing of payroll information.
• Monitor employee leave administration and attendance records.
• Support employee recognition and reward programs.
• Ensure fairness and consistency in HR practices.

Policy Development and Compliance:

• Develop, review, and implement HR and administrative policies.
• Ensure compliance with labor laws, educational regulations, and institutional policies.
• Maintain employee handbooks, policy manuals, and procedural guidelines.
• Monitor compliance with workplace health, safety, and employment standards.
• Conduct periodic policy reviews and recommend updates.
• Support regulatory reporting and compliance audits.

Administrative Operations Management:

• Oversee general administrative functions and office operations.
• Supervise administrative staff and support personnel.
• Ensure effective management of school records, correspondence, and documentation.
• Coordinate office facilities, logistics, and resource allocation.
• Monitor administrative processes and recommend operational improvements.
• Ensure efficient delivery of administrative support services.

Records Management and HR Information Systems:

• Maintain accurate and confidential employee records.
• Manage HR databases and personnel information systems.
• Monitor employee documentation, contracts, certifications, and records.
• Prepare HR reports and workforce analytics.
• Ensure data accuracy, confidentiality, and security.
• Support digital transformation initiatives in HR administration.

Health, Safety, and Risk Management:

• Support implementation of workplace health and safety policies.
• Coordinate staff awareness programs on safety and wellness.
• Monitor compliance with safety regulations and procedures.
• Support emergency preparedness and risk management initiatives.
• Investigate and document workplace incidents when necessary.
• Promote a safe and healthy work environment.

Stakeholder Engagement and Institutional Support:

• Collaborate with school leadership, academic departments, and administrative teams.
• Support organizational planning, accreditation, and institutional development initiatives.
• Represent the HR and Administration function professionally in internal and external engagements.
• Participate in staff meetings, management meetings, and strategic planning sessions.
• Provide administrative support for major school events and activities.

Reporting and Administrative Responsibilities:

• Prepare weekly, monthly, termly, and annual HR and administrative reports.
• Monitor key HR performance indicators and workforce metrics.
• Provide recommendations for operational and workforce improvements.
• Manage HR and administrative budgets as assigned.
• Perform additional duties assigned by school leadership.

Requirements

Educational Qualifications:
Applicants must possess any of the following qualifications:

• Bachelor's Degree in Human Resource Management, Business Administration, Public Administration, Industrial Relations, Management, Psychology, Sociology, Educational Management, or a related field from a recognized institution.
• Master's Degree in Human Resource Management, Business Administration (MBA), Public Administration, Organizational Development, Educational Administration, or a related discipline is highly desirable.
• Professional HR certifications are strongly preferred, including:
• Chartered Institute of Personnel Management (CIPM)
• Society for Human Resource Management (SHRM)
• Human Resource Certification Institute (HRCI)
• Chartered Institute of Personnel and Development (CIPD)
• Nigerian Institute of Management (NIM)
• Relevant administrative and leadership certifications

Experience:

• Must have 5–7 years progressive experience in Human Resources, Administration, Personnel Management, or Organizational Development.
• At least 2–3 years in a supervisory or management position.
• Experience working within an educational institution, school, university, training organization, or similar environment is highly desirable.
• Proven experience in recruitment, performance management, employee relations, and administrative operations.
• Demonstrated ability to manage HR systems, policies, and compliance requirements.

Required Skills and Competencies:
Human Resource Management:

• Strong knowledge of HR principles, policies, and best practices.
• Experience in recruitment, employee relations, performance management, and talent development.
• Understanding of labor laws and employment regulations.

Leadership and Management:

• Strong leadership, supervisory, and people-management skills.
• Ability to motivate, coach, and develop employees.
• Strong decision-making and conflict-resolution abilities.

Communication:

• Excellent verbal and written communication skills.
• Strong interpersonal and negotiation skills.
• Ability to engage effectively with staff, management, and external stakeholders.

Administration and Operations:

• Strong organizational and administrative management skills.
• Ability to manage multiple priorities and projects simultaneously.
• High attention to detail and problem-solving ability.

Technology and Data Management:

• Proficiency in Microsoft Office Suite and Google Workspace.
• Experience using HR Information Systems (HRIS) and administrative software.
• Ability to analyze workforce data and prepare management reports.

Personal Attributes:

• High level of professionalism and integrity.
• Strong leadership presence and emotional intelligence.
• Strategic and solution-oriented mindset.
• Excellent organizational and planning abilities.
• Confidentiality and sound judgment.
• Proactive, adaptable, and results-driven.
• Commitment to educational excellence and institutional growth.

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should send CV and Application to: HR@Domfas.com or Info@domfas.com using the Job Title as the subject of the email.