Suminter is the producer of 100% certified-organic, all natural, non-GMO organic products. We work with over 1,00,000 farmers to deliver the highest quality food, fibers and other organic products.
We are recruiting to fill the position below:
Job Title: Data / Documentation Officer
Location: Aseese, Ogun
Employment Type: Full-time
Reporting Line: Reports directly to the Certification Manager.
Responsibilities
Documentation Management:
- Prepare and maintain certification documents, including Transaction Certificate (TC) applications and traceability records.
- Ensure all certification-related documents are accurate, complete, up-to-date, and properly archived.
- Maintain document version control and centralized filing systems for both physical and electronic records.
- Coordinate document retrieval and submission across departments during audits and inspections.
Audit & Compliance Support:
- Prepare and organize documentation required for internal and external audits.
- Maintain audit records, corrective action plans, and correspondence with certification bodies.
- Support audit readiness and provide timely access to required documentation.
- Ensure compliance with certification standards, regulatory requirements, and company policies.
Data Management & Analysis:
- Maintain and update certification, farmer, traceability, and audit databases.
- Manage ICS data and records, including IASR, PFL, OSP, and related documentation.
- Analyze certification and operational data to identify trends, gaps, and compliance risks.
- Generate periodic MIS reports, dashboards, and management reports.
- Perform data validation and reconciliation to ensure accuracy and consistency across records.
- Support management decision-making through data-driven insights and reporting.
Continuous Improvement:
- Identify documentation and data management gaps and recommend improvements.
- Support digitization initiatives and process automation projects.
- Improve document control, reporting efficiency, and data quality standards.
Confidentiality & Security:
- Maintain strict confidentiality of company, farmer, supplier, and certification information.
- Ensure secure storage, backup, and controlled access to physical and electronic records.
Qualifications
- Bachelor's Degree or Diploma in Agriculture, Computer Science, Statistics, Data Science, Information Management, or related field.
- Minimum of 2 years' experience in documentation, records management, compliance, certification support, or data management.
- Experience in Organic Agriculture, Sustainability, FMCG, or Certification environments is an added advantage.
Technical Skills:
- Advanced Microsoft Excel skills (Pivot Tables, Power Query, Dashboards, Lookups, Data Analysis).
- Proficiency in Microsoft Office Suite.
- Experience with document management systems, databases, and electronic filing systems.
- Ability to generate MIS reports and management dashboards.
- Knowledge of ERP, traceability, compliance, or certification systems is an advantage.
Core Competencies:
- Strong document control and records management skills.
- Excellent analytical and data interpretation abilities.
- High attention to detail and accuracy.
- Strong reporting, communication, and coordination skills.
- Ability to work independently and meet tight audit deadlines.
- Integrity, confidentiality, and professional ethics.
Application Closing Date
2nd July, 2026.
https://www.hotnigerianjobs.com/hotjobs/914811/data-documentation-officer-at-suminter-nigeria-lim.html