Data / Documentation Officer at Suminter Nigeria Limited

Suminter is the producer of 100% certified-organic, all natural, non-GMO organic products. We work with over 1,00,000 farmers to deliver the highest quality food, fibers and other organic products.

We are recruiting to fill the position below:

Job Title: Data / Documentation Officer

Location: Aseese, Ogun
Employment Type: Full-time
Reporting Line: Reports directly to the Certification Manager.

Responsibilities
Documentation Management:

• Prepare and maintain certification documents, including Transaction Certificate (TC) applications and traceability records.
• Ensure all certification-related documents are accurate, complete, up-to-date, and properly archived.
• Maintain document version control and centralized filing systems for both physical and electronic records.
• Coordinate document retrieval and submission across departments during audits and inspections.

Audit & Compliance Support:

• Prepare and organize documentation required for internal and external audits.
• Maintain audit records, corrective action plans, and correspondence with certification bodies.
• Support audit readiness and provide timely access to required documentation.
• Ensure compliance with certification standards, regulatory requirements, and company policies.

Data Management & Analysis:

• Maintain and update certification, farmer, traceability, and audit databases.
• Manage ICS data and records, including IASR, PFL, OSP, and related documentation.
• Analyze certification and operational data to identify trends, gaps, and compliance risks.
• Generate periodic MIS reports, dashboards, and management reports.
• Perform data validation and reconciliation to ensure accuracy and consistency across records.
• Support management decision-making through data-driven insights and reporting.

Continuous Improvement:

• Identify documentation and data management gaps and recommend improvements.
• Support digitization initiatives and process automation projects.
• Improve document control, reporting efficiency, and data quality standards.

Confidentiality & Security:

• Maintain strict confidentiality of company, farmer, supplier, and certification information.
• Ensure secure storage, backup, and controlled access to physical and electronic records.

Qualifications

• Bachelor's Degree or Diploma in Agriculture, Computer Science, Statistics, Data Science, Information Management, or related field.
• Minimum of 2 years' experience in documentation, records management, compliance, certification support, or data management.
• Experience in Organic Agriculture, Sustainability, FMCG, or Certification environments is an added advantage.

Technical Skills:

• Advanced Microsoft Excel skills (Pivot Tables, Power Query, Dashboards, Lookups, Data Analysis).
• Proficiency in Microsoft Office Suite.
• Experience with document management systems, databases, and electronic filing systems.
• Ability to generate MIS reports and management dashboards.
• Knowledge of ERP, traceability, compliance, or certification systems is an advantage.

Core Competencies:

• Strong document control and records management skills.
• Excellent analytical and data interpretation abilities.
• High attention to detail and accuracy.
• Strong reporting, communication, and coordination skills.
• Ability to work independently and meet tight audit deadlines.
• Integrity, confidentiality, and professional ethics.

Application Closing Date
2nd July, 2026.

How to Apply
Interested and qualified candidates should:
Click here to apply online