Vineconcepts is recruiting suitably qualified candidates to fill the position below:
Job Title: Executive Assistant
Location: Victoria Island, Lagos
Employment Type: Full-time
Reporting to: Director
Job Summary
- We are seeking to hire an experienced, matured and innovative Executive Assistant who will provide high-level administrative, personal, and strategic support, ensuring smooth coordination of personal, household, and business activities.
- The role requires a proactive individual who can manage operations, support decision-making, and enhance productivity, visibility, and overall effectiveness.
Responsibilities
Executive, Strategic and Operational Support:
- Own and protect the Executive's time, manage a complex, multi-priority calendar with zero room for scheduling conflicts
- Coordinate high-stakes meetings, clinical reviews, stakeholder engagements, and board-level interactions
- Proactively track deadlines, deliverables, and commitments; ensure the Executive is always briefed and prepared
- Draft, review, and send correspondence (emails, memos, letters) on behalf of the Executive
- Act as a liaison between the Executive and clinical/administrative teams to ensure seamless day-to-day operations
- Monitor clinic workflow and surface operational bottlenecks with proposed solutions
- Coordinate procurement, vendor relationships, and service contracts for the clinic
- Prepare board reports, executive briefs, and presentations with accuracy and professionalism
- Support the execution of growth initiatives - research, partnerships, funding opportunities, and market positioning
- Conduct in-depth research on healthcare trends, competitor landscape, and investment opportunities
- Assist in developing proposals, decks, and business cases for new ventures and clinical service expansions
- Contribute to the Executive's strategic thinking by synthesising information and presenting actionable insights.
Personal and Lifestyle Management:
- Oversee smooth operations at the Director's residence — vendor coordination, maintenance scheduling, and household logistics
- Manage procurement of household and personal supplies; maintain quality standards across all home operations
- Supervise, coordinate, and hold accountable household staff; assist in recruitment and onboarding as needed
- Handle travel planning, logistics, and itineraries (local and international)
- Curate and manage the Executive's professional presence across digital and physical platforms
- Coordinate content creation, speaking engagements, publications, and thought leadership activity
- Build and nurture relationships with key stakeholders on behalf of the Executive
- Research and recommend professional development opportunities — courses, conferences, mentors, certifications
- Track and coordinate the Executive's learning goals, spiritual programmes, and personal growth commitments
- Source relevant resources; coordinate scheduling for faith-based and personal enrichment activities.
Requirements
- Bachelor’s Degree in any related field of study.
- 3 – 10 years of experience in an Executive Assistant or senior administrative role
- Prior experience in a healthcare, clinical, or regulatedprofessional environment is a strong advantage.
- Experience managing household staff or coordinating lifestyle operations is a plus
- Background in personal branding, social media management, or communications is a plus.
Key Competencies Requirements:
- Executive-level calendar & time management
- Strategic research & decision-support
- Stakeholder coordination & liaison
- Report writing & executiven communication
- Vendor management & procurement
- Project tracking & follow-through
- Digital tools & tech proficiency.
Personal Attributes:
- High integrity and professional discretion
- Calm, composed under pressure
- Proactive and solutions-oriented mindset
- Meticulous attention to detail
- Adaptable to shifting priorities
- Strong sense of ownership and accountability
- Empathetic and emotionally intelligent.
Application Closing Date
2nd August, 2026.
https://www.hotnigerianjobs.com/hotjobs/931899/executive-assistant-at-vineconcepts.html