Executive Assistant at Vineconcepts

Vineconcepts is recruiting suitably qualified candidates to fill the position below:

Job Title: Executive Assistant

Location: Victoria Island, Lagos
Employment Type: Full-time
Reporting to: Director

Job Summary

• We are seeking to hire an experienced, matured and innovative Executive Assistant who will provide high-level administrative, personal, and strategic support, ensuring smooth coordination of personal, household, and business activities.
• The role requires a proactive individual who can manage operations, support decision-making, and enhance productivity, visibility, and overall effectiveness.

Responsibilities
Executive, Strategic and Operational Support:

• Own and protect the Executive's time, manage a complex, multi-priority calendar with zero room for scheduling conflicts
• Coordinate high-stakes meetings, clinical reviews, stakeholder engagements, and board-level interactions
• Proactively track deadlines, deliverables, and commitments; ensure the Executive is always briefed and prepared
• Draft, review, and send correspondence (emails, memos, letters) on behalf of the Executive
• Act as a liaison between the Executive and clinical/administrative teams to ensure seamless day-to-day operations
• Monitor clinic workflow and surface operational bottlenecks with proposed solutions
• Coordinate procurement, vendor relationships, and service contracts for the clinic
• Prepare board reports, executive briefs, and presentations with accuracy and professionalism
• Support the execution of growth initiatives - research, partnerships, funding opportunities, and market positioning
• Conduct in-depth research on healthcare trends, competitor landscape, and investment opportunities
• Assist in developing proposals, decks, and business cases for new ventures and clinical service expansions
• Contribute to the Executive's strategic thinking by synthesising information and presenting actionable insights.

Personal and Lifestyle Management:

• Oversee smooth operations at the Director's residence — vendor coordination, maintenance scheduling, and household logistics
• Manage procurement of household and personal supplies; maintain quality standards across all home operations
• Supervise, coordinate, and hold accountable household staff; assist in recruitment and onboarding as needed
• Handle travel planning, logistics, and itineraries (local and international)
• Curate and manage the Executive's professional presence across digital and physical platforms
• Coordinate content creation, speaking engagements, publications, and thought leadership activity
• Build and nurture relationships with key stakeholders on behalf of the Executive
• Research and recommend professional development opportunities — courses, conferences, mentors, certifications
• Track and coordinate the Executive's learning goals, spiritual programmes, and personal growth commitments
• Source relevant resources; coordinate scheduling for faith-based and personal enrichment activities.

Requirements

• Bachelor’s Degree in any related field of study.
• 3 – 10 years of experience in an Executive Assistant or senior administrative role
• Prior experience in a healthcare, clinical, or regulatedprofessional environment is a strong advantage.
• Experience managing household staff or coordinating lifestyle operations is a plus
• Background in personal branding, social media management, or communications is a plus.

Key Competencies Requirements:

• Executive-level calendar & time management
• Strategic research & decision-support
• Stakeholder coordination & liaison
• Report writing & executiven communication
• Vendor management & procurement
• Project tracking & follow-through
• Digital tools & tech proficiency.

Personal Attributes:

• High integrity and professional discretion
• Calm, composed under pressure
• Proactive and solutions-oriented mindset
• Meticulous attention to detail
• Adaptable to shifting priorities
• Strong sense of ownership and accountability
• Empathetic and emotionally intelligent.

Application Closing Date
2nd August, 2026.

How to Apply
Interested and qualified candidates should send their resume to: humanresources@qlifefamilyclinic.com using the job title as the subject of the mail.