Deputy Head of Mission for Programs at Premiere Urgence Internationale

Number of Expatraites: 20
Number of National Staff: 50

Job Description
Overall objective:

• Under the supervision of the Head of Mission, the Deputy HOM for Programs will lead the Program Department (Technical Coordinators,
• Monitoring and Evaluation Teams, Grants & Reporting Officer) in order to coordinate the tactical and strategic programming aspects of the mission for ensuring the implementation of high quality Programs and helping in strengthening the PUI Nigerian Mission development.
• S/He will operate these duties in line with the global PUI' Strategic framework and the agreed Country Strategy for Nigeria.

Scope of Duties

• The Deputy HOM for Programs playing a key role in coordinating technical country strategy's implementation and support provision of operational management and integration of all technical areas. This includes the primary responsibilities of projects planning/design, programs quality assurance, donor compliance or reporting/documentation, to ensure timely, effective and compliant programming in accordance with internal and external principles/requirements.
• As an implementing organization, PUI places great importance on operational results and impact evaluation. Thus, the Deputy HOM for
• Programs plays a key role in overseeing monitoring and evaluation, usually in collaboration with the Field Coordinators, and in association with UN Sectors Working Groups.
• Specific Goals and Related Activities

Program Oversight and Development:

• Co-animate (with the HoM) the country strategy deging process.
• Ensure that all programmes are contextually appropriate.
• Ensure that PUI is aware of funding opportunities and strategies of major stakeholders.
• Ensure that project implementation is in accordance with PUI's established plans, policies, procedures and core values.
• Ensure appropriate program technical implementation framework/advisory support is available to field teams, and in line with organizational priorities.
• Work closely with the HoM, the Technical Coordinators and the Field Coordinators to address all issues regarding program implementation.
• Facilitate integration with other projects and activities within PUI as well as with other partners and government entities.
• Oversee that strong M&E systems are in place for the ongoing projects.
• Oversee design of programs and field-level monitoring for quality assurance;
• Work with the Finance Coordinator, on a monthly basis, to analyse grant budget spending and identify spending trends, in order to anticipate appropriate actions if significant risks are noted.
• S/he is the main programatic link between the Headquarters and the mission.
• S/he keeps the mission informed of the humanitarian context of the country and the region.
• S/he maintains close contacts with humanitarian and political stakeholders..
• S/he ensures data collection and analyzis insuance based on the humanitarian situation and the needs.

Program Quality and Monitoring:

• Coordinate the design of a global Quality Management Policy and ensuring the quality management of the whole PUI’s program in Nigeria Ensure appropriate program technical implementation framework/advisory support is available to field teams, and in line with organizational priorities.
• Ensure that project teams are knowledgeable about PUI's technical project implementation procedures as well as donor compliance requirements.
• Ensure that project teams have the necessary tools necessary to build partner capacity.
• Oversee the design and implementation of effective work plans that allow for timely and ongoing progress review of all key outputs of the programs.
• Oversee that strong M&E systems are in place for the ongoing projects.
• Oversee design of programs and field-level monitoring for quality assurance
• S/he ensures the respect of technical practices, in conformity with the mandate and operation policy of the association by guaranteeing a permanent connection between the different medical coordinator/officers and technical coordinator/officers with their counterparts at the Headquarters.
• S/he ensures that the strategy of the mission and the programmes respects technical regulation of the association.
• S/he is responsible for the development of the mission. Thus, S/he ensures humanitarian supervision and launches new assessments in accordance with needs.
• S/he proposes the mobilization the potential resources from other missions for ad-hoc support.

Internal/External Compliance, Reporting and Documentation:

• Ensure all narrative and financial reports related to the programs are submitted in a timely and compliant manner.
• Ensure dissemination of information with a particular focus on publications of major findings.
• Supervise the proper maintenance of all files, records and documents relating to PUI program activities
• Collaborate with the Field Coordinator in order to ensure the quality of projects proposals/reports against internal and donors standards of operations.
• Ensure appropriate program technical implementation framework/advisory support is available to field teams, and in line with organizational priorities.
• Collaborate with the Field Coordinator in order to ensure the quality of projects proposals/reports against internal and donors standards of operations.

Coordination With Partners and External Coomunication:

• Act as point of contact for all routine donor communication.
• Coordinate the PUI attendance in coordination/technical meetings with donors, NGO, UN agencies or Govermental bodies. coordination meetings.
• Link regularly with other humanitarian stakeholders, and follow up any potential relevant collaboration.
• Collaborate with respective line ministries and other organizations’ technical staff working in sectors of interest to PUI to build partnerships.
• Ensure that PUI programs are recognized/promoted and implemented in accordance with relatives agendas (Government, Clusters, etc.).
• Participate in meetings and seminars within PUI, nationally, and internationally as requested by the situation.

Field Implementation Team Performance Analysis:

• Supervise technical coordinators to conduct the Program growth and development.
• Cultivate an atmosphere conducive to sharing of lessons-learned and to mutual learning among PUI' Sectors.
• Provide guidance to technical coordinators to achieve goals and ensure accountability to beneficiaries, partners, and donors.
• Provide guidance to field coordinators in supervising their project teams to ensure sound planning, implementation or timely reporting.

Ensuring the Representation of PUI:

• S/he represents the association locally amongst donors, NGOs, International Organizations and local authorities and reports representation action to the Desk Officer in his/her periodical report, or ad-hoc when necessary.
• S/he participates in important coordination meetings and is an active attendee of these meetings.
• S/he is responsible for external communication in general and for contacts with the media.
• S/he may be called to travel within the region to meet PUI's partners.

Focus on top priority activities related to the context of the mission:

• Comprehension of the context (Security and displacement of persons)
• Develop projects according to PUI strategy in country
• Develop PUI notoriety in the country

Managerial relationships:

• Under the direct management of: HoM
• Under the indirect supervision of: HQ Desk Officer
• Manage directly: Technical Coordinator, Grants & Reporting Officer, Monitoring & Evaluation team.
• Functional relations with: Operational Coordinators, Field Coordinators, Security Advisor, HQ Desk Program Officer, HQ Desk
• Finance Controller, HQ Desk Logistic Referent, HQ Desk Technical Referents

Required Profile
Required knowledge and skills

Training
Desirable:

• Project management
• Education in Agriculture/Watsan/Public Health/Psychosocial
• Financial Management
• Human Resource Management
• Logistics and Security

Professional Experience
Training:

• Humanitarian
• International
• Technical

Required:

• Min. 3 years of humanitarian experience in project co-ordination.
• Successful experience in expatriate team management and multi-sector programmes.
• Experience in security management
• Previous experience as Head of Mission in an NGO or OSI

Desirable:

• Experience with PUI
• Experience in project progression.

Knowledge and Skills
Required:

• Excellent writing skills
• Team management
• Project management
• Detailed knowledge of the donors (OFDA, ECHO,
• UN agencies, EuropeAid, AAP…)

Desirable:

• Ability to work in unstable circumstances.

Languages
Training:

• French
• English

Required:

• Mandatory

Software
Training:

• Pack Office
• Other (to be specified)

Required Personal Characteristics
Fitting into the team, suitability for the job and assignment:

• Leadership skills and the ability to make decisions
• Trustworthiness and a sense of responsibility
• Charisma and the ability to awake enthusiasm for the work the project involves
• Ability to use authority, when necessary
• Analysis and synthesis abilities (discenrment, pragmatism)
• Ability to adapt
• Organisational skills, ability to be thorough and respect due dates
• Strong listening and negotiation skills
• Good people and communication skills
• Ability to remain calm and level-headed
• General ability to resist stress and particularly in unstable circumstances

Other:

• Mobility: Extensive travel may be required

Proposed terms
Status:

• Employed with a Fixed-Term Contract.

Compensation

• Monthly Gross Income: from 2 420 up to 2 750 Euros depending on the experience in International Solidarity + 50 Euros per semester seniority with PUI

Benefits

• Cost Covered: Round-trip transportation to and from home / mission, visas, vaccines…
• Insurance including medical coverage and complementary healthcare, 24/24 assistance and repatriation
• Housing in collective accommodation
• Daily Living Expenses (« Per diem »)
• Break Policy: 5 working days at 3 and 9 months + break allowance
• Paid Leaves Policy: 5 weeks of paid leaves per year + return ticket every 6 months.

Application Closing Date
31st March, 2017.

How to Apply
Interested and qualified candidates should submit their application (Resume and cover letter) to "Romain Gautier, Human Resources Officer" for expatriates via: [email protected] with the following subject: DHoM Programs - Nigeria.

Click here for more information (PDF)