Graduate Regional Resources Assistants (NSRP) at British Council

The British Council creates international opportunities for the people of the UK and other countries, and builds trust between them worldwide. We call this work cultural relations.

We work in over 100 countries, connecting millions of people with the United Kingdom through programmes and services in the English language, the Arts, Education and Society. We believe these are the most effective means of engaging with others, and we have been doing this work since 1934.

British Council is recruiting to fill the position below:

Job Title: Graduate Regional Resources Assistants (NSRP)

Job Type: Contract
Location: Kano, Maiduguri, Port Harcourt, Jos and Kaduna
Duration: 2years

Purpose of job
To manage the resources function of the Nigeria Stability and Reconciliation Programme regional offices in line with the programme strategy, implementation plan and financial plan and to client and corporate standards.

Context and environment

• Nigeria is the British Council's largest operation in SSA with offices in four cities: Lagos, Port Harcourt, Abuja and Kano. NSRP is a DFID-funded programme managed by the British Council (who lead a consortium including International Alert and Social Development Direct) that aims to enhance collective efforts to identify and respond effectively to potential sources of violent conflict in Nigeria and reduce the negative impacts of conflict on the most vulnerable among the Nigerian population.
• The programme operates from five regional offices in Nigeria with a programme management unit situated in Abuja. The Resources Assistants will be based in regional offices (Kano, Maiduguri, Port Harcourt, Jos and Kaduna and may be required to travel to other regional offices and the Abuja office periodically. The posts will form part of the programme support team.
• The post holders must have the ability to work in difficult environments, often with limited infrastructure or support facilities. The programme will link closely with other BC-managed work in Nigeria, notably the Justice For All (J4A) programme. The post holders will work closely with the Security Coordinator, Regional Managers, Facilities & Procurement Manager, Facilities & Procurement Officer, Logistician, Resources Assistant Abuja, Programme Officers, Programme Assistants and the finance team and will report to the Regional Managers.

Accountabilities, responsibilities and main duties

Accountabilities
Accountable for ensuring that regional office resources/administrative functions support the operations of the NSRP regional offices

Responsibilities and main duties
1. Facilities/Logistics management 30%:
Handle arrangements for all incoming visitors to the NSRP regional office including transport and accommodation arrangement.
Main duties will include:

• Ensure transport arrangements for all incoming staff/consultants to the NSRP regional office are in line with NSRP policies.
• Ensure hotel accommodation reservations are made on time
• Ensure that staff/consultants concerned are informed on arrangement for their transport and hotel accommodation.
• Ensure that appropriate service contracts are in place for the regional facilities and necessary services for the equipment are carried out within schedule

2. Workshop management 20%:
Assist with the management of the logistical arrangements for all workshops, events and meetings
Main duties include:

• All workshop logistical arrangements are in line with NSRP workshop manual
• Procurement of workshop items are in line with procurement policy
• Undertake logistical support to designated workshops, meetings and events according to stated requirements.
• Workshop activities are smoothly carried out.

3. Office Management 20%:
Maintain appropriate filing system, accountable stationary register, and asset register (in liaison with the facilities & Procurement Officer), so that all contracts, reports and correspondence are filed properly, and all stationary and equipment are recorded correctly. 
Main duties include:

• Ensure that all documents are accurately filed
• Ensure accountable stationary register is up to date
• Ensure asset register reflects all items of equipment in the office.
• Ensure that stock card is maintained for the recharge cards.

4. Procurement 15%:
Liaise with all outside contractors and service suppliers concerning all services/utilities supplied to the regional office. Order all stationary and replenishables (tea items and recharge cards) for the regional offices. Liaising with NSRP Facilities & Procurement Officer.
Main duties include:

• Ensure that all procurement are in line with NSRP procurement policy
• Ensure that purchase orders (PO) are raised before any services are carried out or goods are supplied by selected vendors, and all payments and approvals are in line with NSRP policy and delegation of authority

5. IT Management 15%: Assist with the maintenance of regional office IT infrastructures liaising with J4A IT Manager.
Main duties include:

• Ensure that regional IT equipment are properly maintained and serviced when due
• Ensure that regional GTI laptops are functioning well and that regional staff have appropriate access
• Escalate on timely basis any IT issues to be resolved

Key relationships

• Internal: Regional Managers, Security Coordinator, Facilities & Procurement Officer, Logistician, Regional Programme Officers, Driver/Office Assistants.
• External: External relationship management where appropriate (i.e. linked to function of role), to include: consultants, suppliers, external partner organisations, etc.

Other important features or requirements of the job:

• Periodic travel to high-risk areas is likely to be necessary following close liaison with British High Commission /BC/DFID. Regular unsocial and over-hours will be required to meet operational requirements of the post and programme. Carry out other duties not specifically stated in the Resources Assistant’s role profile as may be required by the Regional Managers and the Facilities & Procurement Manager
• Language skills appropriate to the region would be a distinct advantage

Person Specification

Behaviours
Essential

• Creating Shared Purpose (Essential). Communicating an engaging picture of how we can work together.
• Connecting with Others (More demanding). Actively appreciating the needs and concerns of myself and others.
• Working Together (More demanding). Ensuring that others benefit as well as me
• Being Accountable (Essential). Delivery my best work in order to meet my commitments
• Making it Happen (Essential). Delivering clear results for the British Council.
• Shaping the Future (Essential). Looking for ways in which we can do things better.

Assessment Stage: Interview Only

Skills and Knowledge

• Logistics and procurement
• IT skills

Assessment Stage: Short-listing and interview

Experience

• Not less than one year experience in logistics and procurement.
• Similar sector experience

Assessment Stage: Short-listing and interview

Qualifications

• First degree or equivalent

Assessment Stage: Short-listing and interview

Application Closing Date
22nd September, 2014

How to Apply
Interested and qualified candidates should:
Click here to apply

Click here to download RRA Role Profile (Word doc.)

Click here to download British Council Behaviour (PDF)

Click here to download British Council Generic Skills (PDF)