Executive Assistant at a Project Management Company

Posted on Mon 17th Oct, 2016 - hotnigerianjobs.com --- (0 comments)

A reputable Project Management Consulting, is currently seeking for suitably and qualified candidates to fill the position below:

Job Title: Executive Assistant

Location: Any City, Nigeria

Job Purpose

To provide an efficient and responsive administrative, organisational, and logistical service to the MD, helping him to manage and prioritize his time.
You will be responsible for providing full secretarial assistance to the management team during absences to ensure a high level of service is maintained.
This position will be of key importance within the organisation and the successful candidate must have previous project support and administrative experience within a fast-paced customer facing environment.
You will be able to demonstrate the ability to effectively plan and organise your workload and the initiative to resolve issues quickly in an appropriate manner.
You will be able to communicate with our various foreign partners Uk, Dubai, Poland.

Main Duties

Manage and maintain the MD’s diary and email account.
Filter emails, highlight urgent correspondence and print attachments.
Organise inbound emails into the appropriate folders and any relevant information to be copied into the correct file on the hard drive.
Respond to emails as much as possible, dealing with appointments, requiring Bio or photos etc.
Ensure busy diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers etc. and troubleshooting problems.
Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests.
Schedule on behalf of the MD meetings between him and his direct reports and the committees and groups to which he is a member.
Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the MD match his requirements.
Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate.
Ensure the MD is fully briefed on, or prepared for, any engagements he is involved in. Keep and maintain an accurate record of papers and electronic correspondence on behalf of the MD.
Prepare correspondence on behalf of the MD, including the drafting of general replies.
Minute general meetings as required and complete research on behalf of the MD.
Keep and retrieve files.
Ensure guests meeting with the MD are well taken care of.
Provide a service that is in line with the MD’s work habits and preferences.
Act as project lead when the MD is not available
Well spoken, articulated and can multi-task
Will need to be able to update project costing schedules on a daily/weekly/monthly basis.

Additional Duties:

To attend supervision, training and meetings as and when required. You may be required to perform other ad-hoc tasks around the company’s that may be deemed necessary.

Person Specifications

Be aware of Health and Safety standards; along with a high understanding of Dignity and Diversity in the workplace
A good deal of common sense, etiquette and an ability to think on one’s feet
Ideally educated to degree level
Excellent typing skills, speed and accuracy essential
Good computer literacy (MS Office, Excel, PowerPoint)
Excellent organisational skills
Excellent communication skills, both verbal and written
Professional telephone manner
Proven ability to work under pressure and to tight deadlines
Bright, confident personality
Well presented
Highly personable
Flexible and mature approach with ability to work unsupervised
Willing to travel

Desirable skills but not mandatory:

A second language such as French, Chinese, Spanish or German

Career progression dependent on performance and desire:

Group Head Projects
Group MD

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Share this job:

Guaranty Trust Holding Company (GTCO) Entry Level Recruitment 2024 (Nationwide)

British American Tobacco Nigeria (BATN) Global Graduate Program - Marketing 2024

British American Tobacco Nigeria (BATN) Global Graduate Program - Finance 2024

British American Tobacco Global Graduate Programme in Operations

Sterling Bank Plc Graduate Trainee Program 2024

Union Bank of Nigeria Plc Graduate Trainee Program 2024

Egbin Power Plc PowerUp Internship Programme 2024

MTN Nigeria Global Graduate Development Programme 2024

Saroafrica International Limited Graduate Trainee Programme 2024

Ecobank Nigeria Entry Level Development Programme (ELDP) 2023

British American Tobacco Nigeria (BATN) Global Graduate Program - Operations 2023

Ecobank Nigeria Associate Programme 2023

Engineer - Graduate Trainee / GEN-E Graduate Program at Ericsson Nigeria

Sahara Group Global Talent Program 2023

Federal Government of Nigeria 3 Million Technical Talent (3MTT) Program - Training Providers

Comments (0)

Post a Comment

Name: *
Email: *
Comment: *